Proclamations and letters are ceremonial documents signed by the mayor and issued for public awareness, charitable events, arts and cultural celebrations and other special honors.

All requests for ceremonial documents must be submitted in writing and will go through a review and approval process. Requests can be submitted via email or U.S. mail. To ensure efficient processing, the manager's office asks that requests be made at least four weeks in advance of the date the document is needed. Please allow five to ten business days for response.

Letters
A letter of greeting or congratulations will be issued for conferences, conventions and seminars or a significant anniversary, birthday, reunion or event.

When submitting requests for a letter, be sure to include any other pertinent information.

Click on the images to view sample letters.

Proclamations
A proclamation is a formal declaration of a day/week/month in honor of a special event. It is typically used to make a public announcement. Requests for a proclamation can be submitted via email or U.S. mail.

When submitting requests for a proclamation, be sure to include:

• The name and date(s) of the day, week, month of the event to be proclaimed
• Draft text for the proclamation, including five “whereas” clauses
• The date when the proclamation is needed

Click on the images to view completed proclamations.

Requests for ceremonial documents should include:

• Contact person’s first and last name, address and telephone number.
• A brief summary and/or background of the event or organization.
• A date when the document is needed.
• An indication of whether the document should be mailed or will be picked up and the date.

You can submit requests by contacting Antanea Mitchell: 

E-mail:	amitchell@charlottenc.gov
Phone:	704-336-2064
Mail:	Office of the Mayor  600 East Fourth Street, 15th Floor  Charlotte, NC 28202

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