CITY COUNCIL MEETING Monday, October 11, 1999 5:00 p.m. Conference Center Dinner Briefing (See Table of Contents) 7:00 p.m. Meeting Chamber Invocation Pledge of Allegiance Awards and Recognitions Formal Business Meeting 1999 Council Retreat Priorities Top Priorities for 1999 Transportation Plan Policing Evaluation and Direction State Roads Action: Increased Funding Transit Plan and 1/2› Sales Tax: Implementation West Side Strategic Plan Implementation High Priorities for 1999 Corridor Plan Planning for the City: The Economic Development and the Center City Plan Court System: Expansion Business Retention Strategy and Action Plan Community Strategic Plan for Housing Neighborhood/Business Revitalization Strategy Eastside Strategic Plan CITY COUNCIL AGENDA Monday, October 11, 1999 TABLE OF CONTENTS Item No. Page No. Attachment No. 5:00 P.M. DINNER BRIEFING CONFERENCE CENTER 1. Vintage Trolley Project Update 1 1 2. South Quadrant Garbage Contract 1 2 3. Airport Rental Car Concessions and Off-Airport 1 3 Rental Car Fees 4. Proposed Revisions to Floodway Regulations 1 4 5. Committee Reports by Exception 1 7:00 P.M. AWARDS AND RECOGNITIONS MEETING CHAMBER CONSENT 6. Consent Items 2 PUBLIC HEARING 7. Public Hearing to Close a Portion of Columbine 3 5 Circle 8. Public Hearing on Issuance of Airport Revenue Bonds 4 9. Public Hearing for Voluntary Annexation of 6 6 Landcraft Properties, Inc. Property Item No. Page No. Attachment No. POLICY 10. City Manager's Report 8 11. Revisions to Floodway Regulations 8 7 12. Intersection Improvement Project at Providence 10 8 Road/Queens Road 13. Airport Rental Car Concessions and Off-Airport 12 9 Rental Car Fees 14. New Arena Process 15 10 15. Old Convention Center Proposal Requirements 17 11 16. Cars for Work Program 19 12 BUSINESS 17. 2000 Presidential Debate 22 13 18. 1999 and 2000 NCAA Men's College Cup 23 14 19. Procurement Card Program 24 15 20. Charlotte Center City Partners (CCCP) Board 27 16 Appointments 21. Nominations for Boards and Commissions 28 17-25 22. Appointments to Boards and Commissions 30 26 CONSENT I 23. Various Bids A. Wilkinson Boulevard/Boyer Street 31 Improvements B. Independence Boulevard at Sardis Road 32 North/Wendover Road at Beal Street Minor Intersection Improvements Item No. Page No. Attachment No. C. Vintage Charlotte Trolley/Stonewall 32 Street Bridge Foundation D. Water and Sewer Main Construction - 32 FY00 Contract # 11 - Street Main Extensions E. Airport Terminal Maintenance Facility 33 24. Approve Resolution of Intent to Abandon Street 33 27 and Set Public Hearing - A Portion of East Ninth Street 25. Approve Resolution of Intent to Abandon Street 33 28 and Set Public Hearing - A Portion of Christenbury Road Extension 26. Set Dates and Times for the 1999 Performance 34 Evaluations for the City Manager, City Attorney and City Clerk CONSENT II 27. Sexually Oriented Business Licensing Fees 35 29 28. Relocation of Airport Employee Parking Lot 35 29. Expansion of Airport Ramp D 36 30. Personnel Contract for Airport Janitorial Services 37 31. Budget Ordinance for FAA Grant Amendment 38 32. Water and Sewer Street Mains - Professional 39 Services Contract 33. Contract for Furniture/Furnishings 39 34. United States Geological Survey - City of 40 Charlotte Cooperative Program 35. Charlotte-Mecklenburg Government Center 41 Restaurant Lease 36. Fire Station 35 Land Acquisition 42 30 Item No. Page No. Attachment No. 37. Bus Services for North Mecklenburg Towns 43 31 Contract 38. Property Transactions 46 39. Meeting Minutes 47 5:00 P.M. DINNER BRIEFING CONFERENCE CENTER 1. Vintage Trolley Project Update Staff: Jim Schumacher Time: 10 minutes Attachment 1 2. South Quadrant Garbage Contract Staff: Wayman Pearson Time: 15 minutes Attachment 2 3. Airport Rental Car Concessions and Off-Airport Rental Car Fees Staff: Jerry Orr Time: 15 minutes Attachment 3 4. Proposed Revisions to Floodway Regulations Staff: Stephen Sands Time: 15 minutes Attachment 4 5. Committee Reports by Exception Economic Development and Planning - New Arena Process City Within A City - Cars for Work Program 7:00 P.M. AWARDS AND RECOGNITIONS MEETING CHAMBER CONSENT 6. Consent agenda items 23 through 39 may be considered in one motion except those items removed by a Councilmember. Items are removed by notifying the City Clerk before the meeting. Staff Resource: Julie Burch PUBLIC HEARING 7. Public Hearing To Close A Portion of Columbine Circle Action: A. Continue a public hearing to abandon a portion of Columbine Circle until November 8, 1999. Staff Resource: Scott Putnam Policy: To abandon right-of-way that is no longer needed for public use Explanation: North Carolina General Statute 160A-299 outlines the procedures for permanently closing streets and alleys. The Charlotte Department of Transportation has received a petition to abandon public right-of-way and is requesting this Council Action in accordance with the statute. Staff continues to work with an affected property owner in the area. Staff recommends that the public hearing be opened and continued on the November 8, 1999 Council Agenda. Petitioner: Dr. Donald G. Joyce Right-of-way to be abandoned: A portion of Columbine Circle Location: From the intersection of Columbine Circle and Clematis Drive approximately 250 feet to its terminus Reason: To incorporate the right-of-way into adjacent property owned by Dr. Donald G. Joyce Notification: In accordance with City Policy the Charlotte Department of Transportation (CDOT) has sent abandonment petitions to adjoining property owners, neighborhood associations, private utility companies and City departments for review. Adjoining property owners - No objection Neighborhood Associations - No objection - Carmel Park Neighborhood Association - Foxcroft Homeowners Association Private utility Companies - No objection Review by City departments has identified no apparent reason this closing would: 1. Be contrary to the public interest; or 2. Deprive any individual(s) owning property in the vicinity reasonable ingress/egress to his property as outlined in the statutes. Attachment 5 Map 8. Public Hearing on Issuance of Airport Revenue Bonds Action: A. Hold a public hearing regarding the proposed issuance of Airport Revenue Bonds and the nature and location of the Project; B. Approve a resolution authorizing the issuance under the Provisions of the State and Local Government Revenue Bond Act, as amended, of Airport Revenue Bonds in three series (The "1999 Bonds") not to exceed $113,000,000; and C. Approve a resolution authorizing the issuance under the Provisions of the State and Local Government Revenue Bond Act, as amended, of Airport Revenue Bonds (The "1999D Bonds") not to exceed $87,000,000. Staff Resource: Jerry Orr and Richard Martin Focus Area: Economic Development Explanation: All debt service related to these bonds is paid by Airport revenues. On August 23, 1999, City Council approved, the issuance of up to $200,000,000 of revenue bonds and authorized the appropriate officers to develop the financing documents to be approved by City Council. Adoption of the resolutions approves the following: - The Series Resolutions - The Bond Purchase Contracts - The Remarketing and Interest Service Agreement related to the 1999D bonds - The Preliminary Official Statements Adoption of the resolutions also authorizes designated officers to execute the documents necessary to issue the revenue bonds. The projects include the following: Acquisition of 1,400 acres of land approved by Council on April 28, 1997 in the 1997 Master Plan. $20,000,000 will be long-term bonds and $60,000,000 will be short-term. The short-term bonds will be repaid from proceeds of future FAA grants. $80,000,000 Construction of a US Airways Club, additional terminal concession space, the Part 150 Program, and reimbursement for previously completed projects. $30,000,000 Construction of a three-gate expansion to A-Concourse, a seven-gate expansion of D-Concourse (including two new international gates), expansion of the international arrivals area and construction of a new E-Concourse to include 21 commuter gates. $65,000,000 The difference of $25,000,000 between the resolutions and the total for the listed projects is necessary for reserves, and issuance expenses and provides some pricing flexibility. Federal tax laws require approval of the bonds after a public hearing. Notice of the public hearing was published in the Charlotte Observer on September 23, 1999. Funding: All debt service payments will be funded by Airport revenues. 9. Public Hearing for Voluntary Annexation of Landcraft Properties, Inc. Property Action: A. Hold a public hearing for the voluntary annexation of the Landcraft Properties, Inc. property; and B. Consider adoption of an ordinance with an effective date of October 25, 1999 to extend the corporate limits to include this property. Staff Resource: Dick Black Policy: City Annexation Policy and State Annexation Statutes Explanation: Landcraft Properties is the owner of the Glenhaven subdivision. Glenhaven is a 68.283 acre subdivision located on Old Plank Road, just north of Brookshire Boulevard. A preliminary subdivision plan with 270 lots has been submitted to the Planning Commission and is presently under review. There are three reasons for the Landcraft Properties, Inc. request: - The front portion of the subdivision (6.98 acres) along Plank Road is already within the Charlotte corporate limits - Smaller street width requirements in the City - The City's policy for accepting subdivision streets for public maintenance The smaller street width of 26 feet (City) vs. 28 feet (County) reduces the amount of impervious area in the subdivision streets. This allows the developer to increase the impervious area per lot in the watershed protection area (i.e. larger house, wider driveway, etc.). The City accepts subdivision streets for public maintenance once they are constructed to City standards. The state will only accept streets in unincorporated areas after they are built to state standards and the subdivision contains a certain number of occupied houses along the street. No additional personnel or equipment will be required for this annexation. The City Clerk has certified the petition as to its sufficiency, and a resolution was adopted by Council establishing October 11, 1999 as the date for the public hearing. The notice has been published in the Charlotte Observer. The 60-day notice requirement has been given to the six Mecklenburg Towns. Attachment 6 Map POLICY 10. City Manager's Report 11. Revisions to Floodway Regulations Action: Adopt recommended revisions to the Floodway Regulations which: A. Increase interim flood protection by 5.7 feet; B. Revise the definition of substantial damage; and C. Reduce the amount of floodplain filling from 50 percent to 25 percent. Staff Resource: Stephen Sands Explanation A: An interim flood policy is recommended to increase the elevation requirements for new construction along all FEMA regulated streams until revised flood maps are adopted next year. The increase is 5.7 feet above existing elevation requirements based on the results of two watershed studies. The interim policy would allow a property owner to prepare an engineering study specific to their property in order to be granted an exception to the 5.7 feet increase. Citizen Input: The Storm Water Advisory Committee (SWAC) held a public hearing August 5, 1999, to hear comments on the interim flood policy. After the hearing, SWAC voted unanimously to recommend approval of the interim flood policy by the City Council and the Mecklenburg County Board of Commissioners (BOCC). The Real Estate and Building Industry Coalition (REBIC) also endorsed the interim policy. Some citizens have expressed concern that this policy will place a hardship on individual property owners, requiring them to prepare a flood elevation study for their property if they want to seek an exception. The BOCC approved the interim policy on September 8, 1999. Explanation B: Recommend revision of the definition of "substantial damage" to allow more homes and buildings to qualify as damaged structures and therefore be eligible for Federal funding assistance for floodproofing. Citizen Input: Staff, SWAC, and citizens concur with this amendment. Explanation C: Recommend revision of the delineation of "floodway" to allow more area for the free flow of water by limiting the amount of fill that can be placed in the floodplain. Current regulations allow approximately 50 percent of the floodplain to be filled, which corresponds to a 1.0 foot increase in flood depths. The staff recommends allowing approximately 25 percent of the floodplain to be filled - a 0.1 foot increase in flood depths. Citizen Input: SWAC held a public hearing August 5 to hear comments on the change in fill regulation. With a five to four vote, SWAC recommended revisions to the regulations to allow 35 percent of the floodplain to be filled - a 0.5 foot increase in flood depths. The majority of comments from the citizens during public hearings requested that a "no-fill" policy be considered. The BOCC approved the staff recommended 25 percent policy September 22, 1999. Attachment 7 Draft Interim Flood Policy Public Hearing comments for proposed amendments to Floodway Regulations 12. Intersection Improvement Project at Providence Road/Queens Road Action: A. Approve Transportation Committee recommendation to explore an intersection improvement project at Providence Road/Queens Road; B. Authorize the City Manager to approve up to $150,000 in consultant services contracts; and C. Adopt a budget ordinance for $150,000. Committee Chair: Sara Spencer Staff Resource: Bill Finger Focus Area: Transportation Explanation: In March 1999 Council asked the Transportation Committee to review the Providence Road/Queens Road intersection because of congestion. On September 13 the Transportation Committee voted 4-0 to recommend exploring an intersection improvement project. Staff proposes hiring a team of urban design and transportation consultants to work with area neighborhoods in developing an urban-friendly concept plan which accommodates pedestrians, bicycles, and vehicles. Scope of work would include: - Surveying/mapping - Concept development - Costs, benefits, and impact analyses - Public involvement (will seek public input through a series of public meetings and working with neighborhood organizations.) Estimated cost will not exceed $150,000. Upon approval, Engineering and Property Management will begin a consultant selection process and negotiate a contract to be signed by the City Manager in February 2000. (See attached Tentative Project Schedule for Selection Process.) Staff will periodically update the Transportation Committee during the study and share project recommendations with Council so Council can decide if the project should be added to a future CIP (the study will take 6-12 months). This location ranks in the top 10 on the High Congestion Location list and number 179 of 225 on the High Accident list. A 1987 study of the intersection led to a planned project to add a second through lane for outbound Providence Road and the short right-turn-only lane for inbound Providence. (See background information attached). At the conclusion of the 1987 study, City Council took action to cease further work on the project because of the: - impact on the Townhouse Restaurant and other businesses in the area, especially loss of parking - concerns about encouraging more traffic to use Queens Road and Selwyn Avenue - well-organized opposition by area neighborhoods - residents' perception that this intersection represents the "center" of one of Charlotte's oldest neighborhoods - land use concerns such as walkability of the intersection. The 1987 study results will be the basis for further work although the specific configuration may change. Committee Discussion: The Committee discussed: - past considerations for improving the intersection - air quality (negligible improvements for County overall with one intersection project only) - effects on nearby properties (depending on the extent of improvements) - neighborhood/urban issues - criteria for ranking in the top 10 High Congestion Locations Community Input: We have notified the following area neighborhoods associations: - Eastover Residents Association - Myers Park Homeowners Association - Crescent Heights Association - Cherry Community Organization - Elizabeth Community Association Funding: Pay As You Go Fund Balance Attachment 8 Background Information Tentative Project Schedule for Selection Process Transportation Committee Minutes Minutes from March 1, 1999 Council Workshop & Citizens' Forum 13. Airport Rental Car Concessions and Off-Airport Rental Car Fees Action: A. Approve Restructuring Government Committee recommendation to approve bidding for nine Airport Rental Car Concessions by providing two additional in-terminal counter spaces and two additional lease tracts for return facilities; and B. Approve Restructuring Government Committee recommendation to modify the City Manager's recommendation to increase off-airport rental car fees to 8% by maintaining these fees at 6%. Committee Chair: Charlie Baker Staff Resource: Jerry Orr Focus Area: Restructuring Government Explanation: The Airport generated $72 million dollars last year in rental car business for 10 companies. Eight of these companies (Alamo, Avis, Budget, Dollar, Hertz, National, Payless and Triangle) have concession agreements with the Airport and pay 10% of their gross revenues in concession fees. Two off-airport companies (Thrifty and Enterprise) serve their customers through shuttle vans that are regulated through the Airport's Ground Transportation Ordinance and they pay 6% of their gross revenues from Airport generated business. This action will define the local climate for this highly competitive business for the next five years and is necessary to define the parameters of the bid process for prospective bidders. Committee Discussion: On September 23, 1999 the Restructuring Government Committee heard a presentation by the Airport on the Rental Car Concessions. The Committee voted 2-1 to modify staff's recommendation. Don Reid and Mike Jackson voted for the modification, while Charlie Baker supported staff's recommendation. Malachi Greene and Sara Spencer were not in attendance. The two actions requested are: The Committee supports staff's recommendation to proceed with rebidding the concessions by providing two additional in-terminal concessions. The bid process will: - Allow all rental car companies presently serving the airport to become on-airport concessionaires (both Thrifty and Enterprise have indicated a strong desire to become on-airport concessionaires). - Provide equity for all competitors. - Will guarantee airport revenues from rental car business for the next five years. The Committee modified the staff's recommendation to increase off-Airport rental car fees to 8%. Councilmember Jackson felt the disparity of exposure between on-Airport and off-Airport operators justified maintaining the off-Airport fee at 6%, while on-Airport operators pay 10%. If staff's recommendation to increase the off-Airport fees to 8% is approved, the rate increase would: - Not be implemented until the award of new, on-Airport concession contracts and, therefore, not affect Thrifty and Enterprise if they choose to bid. - Be consistent with airport industry practices. Out of 144 airports surveyed, 126 (86%) charge off-airport rental car companies more than 6% of gross revenues, with 97 (67%) charging 8% or more. The survey indicates that the industry standard is 8% (see attachment). The Committee also heard from Mr. John Hurlahe, who owns Thrifty Car Rental and Airport Parking, on the Airport's plans to acquire his property which is related to the above only because it involves Thrifty. Both 1987 and 1997 Airport Master Plans approved by Council include acquisition of Mr. Hurlahe's property as part of the terminal area development. (See attached letter to CEO of Thrifty on this subject.) The Committee took no action since the acquisition process is still underway and will be considered by Council at a later date. Background: On February 22, 1993 Council adopted an ordinance to regulate commercial ground transportation services at the Airport. At that time it was recommended that off-airport rental car companies be charged 8%. Council approved a phase-in of 5% of gross the first year and 6% the second year. On April 12, 1993 Council awarded five year concession agreements to seven companies (Alamo, Avis, Budget, Dollar, Hertz, National, and Triangle) based on a competitive bid process. On April 13, 1998 the Airport made a presentation to City Council at their dinner meeting and proposed to extend the contract of the DBE operator (Payless), rebid seven in-terminal spaces, and impose an 8% fee on off-Airport operators. Council discussions suggested the Airport should investigate the opportunity to add 2 additional in-terminal spaces. On April 27, 1998 Council approved the contract extension for the DBE Operator, extended the seven in-terminal rental car concessions and eliminated their minimum annual guarantee, and deferred to Restructuring Government Committee for study to determine if additional rental spaces could be added in the terminal. Attachment 9 14. New Arena Process Action: A. Approve the recommendation of Economic Development and Planning Committee for a process to develop an agreement with the Charlotte Hornets for a New Uptown Arena; B. Authorize the City Manager to enter into contracts not to exceed $250,000 implementing this process; and C. Adopt a budget ordinance appropriating supplemental funds to support this authorization. Committee Chair: Lynn Wheeler Staff Resource: Curt Walton Focus Area: Economic Development Policy: April 1998 Agreement between the City, Coliseum Authority and the Hornets requires the approval of a development and financing model by December 2000. Explanation: The Economic Development and Planning Committee discussed this issue at their last three meetings. At their September 24th meeting, the Committee voted 3-0 (Wheeler, Baker and Sellers) for the following process, which is Option III on the attached chart. The process entails: - Beginning initial discussions immediately with the Charlotte Hornets to develop key points in an agreement - Beginning public education on the New Arena Committee Report - Beginning the planning of a legislative strategy immediately. State funding and any needed enabling legislation would be requested in the 2000 short session - Council's consideration of a Memorandum of Understanding (MOU) between June and August 2000 - Holding possible referendum in November 2000 This process meets the Amending Agreement time line and works with the Hornets' schedule for putting in place their new ownership. Committee Discussion: The Committee discussed the four options outlined in the attachment. They rejected Options I and II for not moving quickly enough. They incorporated the key feature of Option IV, a proposal from the Hornets, into the Initial Discussion phase of the recommended process by directing staff to elicit from the Charlotte Hornets their key points for inclusion in the MOU. The Committee discussion focused on the need to maintain momentum on this issue. They were also focused on getting this issue resolved as quickly as possible. The Committee understands that state funding during the Short Session (2000) may not be available, but that funding prior to 2004, the targeted date for the arena completion, should remain a goal. While this may mean a portion of the funding strategy may be unknown during Council's deliberations, the Committee members decided beginning now outweighed this disadvantage. Funding: The Committee did not discuss funding for the process. Staff did not have a cost estimate at that time. Subsequent information indicates the cost to be up to $250,000 to develop a Memorandum of Understanding. This amount includes costs for public information, consulting fees, appraisals, and legal and architectural/engineering fees. The balance in the Uptown Arena account established in 1997 is $89,030. Council is requested to appropriate the difference of $160,970 from the Pay-As-You-Go Capital Fund fund balance to bring the total balance to $150,000. Attachment 10 New Arena Process Options (Chart and Text) Minutes from September 24th Economic Development and Planning Committee meeting 15. Old Convention Center Proposal Requirements Action: Approve proposal requirements for developers submitting proposals for the redevelopment of the Old Convention Center Staff Resource: Tom Flynn and Kent Winslow Focus Area: Economic Development Policy: Maximize the City's return from its current asset portfolio by pursuing alternative ownership/management strategies, which meet the City's public policy objectives. Coordinate with and participate in the development of the Center City 2010 Development Plan. Explanation: On September 13, City Council decided to proceed on a dual track process for selling the Old Convention Center. - Begin marketing the site with minimum business agreement requirements to see what the market would put on this site - Have an advisory committee study the site and make a recommendation to City Council The following business agreement requirements are intended to encourage a short period of time from contact date to closing; to ensure the proposed development is built; and to ensure that the development enhances Uptown Charlotte. Business Agreement Requirements - Commitment to pay 5% of purchase price as earnest money, non-refundable after due diligence period expires - Commitment to 90 days due diligence period. - Commitment to close 30 days after due diligence period ends - Commitment to purchase the property pursuant to the following conditions and restrictions: City Buy Back provision (to encourage the developer to develop the property) and City Right of First Refusal provision (to discourage the developer from reselling the property for a higher price rather than develop it as proposed) - Commitment to a development schedule and deadlines Design Requirements - Conformance to UMUD Regulations for new buildings regarding blank walls, retail, street trees, design review, etc. even if the developer rehabilitates the existing structure - Conformance with Rail Corridor and Trolley Concept Plan, including providing all retaining walls and fill necessary to connect the proposed development to the transit corridor and allow for a future transit stop - No overhead walkway connections (the existing overstreet walkway is torn down) to encourage pedestrian activity in Uptown. (Draft recommendation of the Uptown 2010 Plan) - Pedestrian connection through the project from College Street to the track level and the Transportation Center level. (Draft recommendation of the Uptown 2010 Transportation Plan to improve connectivity of the rail corridor to the business core) - Pedestrian level lighting on all four sides of the building to improve pedestrian safety and encourage pedestrian activity - Tryon Street Mall paver system installed along College, Trade and Fourth Streets, or approved equal on the Rail Corridor Developer Requirements - Experience in developing similar size and type developments as proposed - Experience in arranging debt and equity financing of the size and type proposed Process - Upon approval, staff will begin marketing the site. Staff will review any proposal received to determine if it meets the Business Agreement, Design and Developer requirements. The proposal will then be sent to the Advisory Committee for their review and recommendation. The proposal will then be presented to City Council for consideration. - This process is driven by the market. Since time is often a key factor in the market, staff will begin reviewing proposals as they are received. When a proposal reaches Council, Council has the discretion to delay considering it for a period of time to see if other proposals are submitted. Attachment 11 Membership and Charge of the Advisory Committee 16. Cars for Work Program Action: Approve the City Within A City Committee recommendation to donate surplus cars to Crisis Assistance Ministry (CAM) and Goodwill Industries of the Southern Piedmont (Goodwill) for participants in the Cars for Work Program. Committee Chair: Rod Autrey Staff Resource: Guerdon Stuckey Focus Area: City Within A City Policy: The program supports our CWAC goals of focusing resources that enable low-income families to improve their quality of life. Explanation: The Cars for Work program is a collaboration between CAM and Goodwill. The program began over a year ago to provide transportation for low-income families for whom transportation is a significant barrier to employment. City donated cars will be earmarked to low-income individuals participating in the Charlotte Housing Authority's Self-Sufficiency Program, Welfare-to-Work or the Charlotte Works' Program. CAM will provide the City annual reports showing a relationship between program participants and initiatives that are linked to Council policy. CAM serves as the lead agency and provides administration, staff supervision and fiscal responsibility for the program. Goodwill provides office space, storage for the cars, marketing and program evaluation. The City would provide an estimated 20 surplus cars annually to the program. The typical car for this program would be approximately 5-10 years old with about 70,000-150,000 miles. The cars are valued between $2,000 and $5,000. Vans, trucks, and police cars are not included in this program. The City would not be liable to Goodwill or the eventual recipient for any aspect of the donated vehicles. Funding: The project is managed through a $25,000 grant from the Foundations for the Carolinas and a $25,000 grant from United Way. Committee Discussion: On September 15, 1999, the City Within A City Committee unanimously recommended approval of donating vehicles to the Cars for Work Program. Councilmembers Rod Autrey, Tim Sellers and Sara Spencer voted in the affirmative. Councilmembers Patrick Cannon and Mike Jackson were absent. The Committee discussion focussed on the issue that recipients of the vehicles must be linked to initiatives that reflect Council policy. The Committee wanted to be certain that there was a clear linkage to Neighborhood Development programs that show the relationship to CWAC residents and other Council priorities. The staff has agreed to develop a Memorandum of Understanding with Crisis Assistance Ministry that reflects the Committee's intent to link donations to Council policy. Attachment 12 Program Description Success Story BUSINESS 17. 2000 Presidential Debate Action: Consider a $25,000 commitment in the FY2001 budget for the 2000 Presidential debates. Staff Resource: Curt Walton Explanation: The Commission on Presidential Debates is considering Charlotte as a site for a Presidential debate in the fall of 2000. The Charlotte Chamber of Commerce has requested the City consider an FY2001 commitment of $25,000 toward a goal of $750,000. Since the debate is not until next fiscal year and the Chamber would not request the City contribution until next summer, no funds need to be appropriated at this time. The Chamber is seeking a commitment from Council to put the $25,000 into next year's budget. Attachment 13 Letter from Chamber 18. 1999 and 2000 NCAA Men's College Cup Action: Consider a request from the Charlotte Sports Commission for cash contributions of $50,000 in FY2000 and FY2001 for the NCAA Men's College Cup (Soccer Final Four) Staff Resource: Curt Walton Explanation: At the September 27, 1999 public hearing , Jeff Beaver from the Charlotte Sports Commission and Judy Rose from UNCC requested a cash contribution from the City of $50,000 in this fiscal year and a commitment of $50,000 in the next fiscal year. Council asked that this request be placed on the October 11, 1999 agenda. The contributions are part of $300,000 each year to support the NCAA Men's College Cup which will be played at Ericsson Stadium in December of 1999 and 2000. A cash contribution rather than in-kind contributions is requested to underwrite the cost of the stadium. The event holders estimate an economic impact of $6 million for the City. Background: The City has never made a direct cash payment to an event of this type before. The City budgeted $75,000 each for the Men's and Women's Basketball Final Four events in recent years, but the funds were used to underwrite the cost of City services (police, transportation, etc.) and for landscaping at major intersections near the Coliseum. The City budgeted $15,000 in 1996 in-kind services to support Olympic Trial Events. There are a number of sporting events at Ericsson Stadium, including football games involving state-supported universities, that have not requested City support in the past. Funding: Funding would come from the FY2000 and FY2001 Council Contingency account, which have balances of $100,000 in each year Attachment 14 Letter of Request 1999/2000 Schedule of Events Background Material 19. Procurement Card Program Action: A. Approve a contract with First Union National Bank for a Procurement Card Pilot Program; B. Authorize the program extension City-wide for three years upon successful completion of the Pilot Program; and C. Authorize adjustments in the Program spending limits as approved by the City Manager or her designee. Staff Resource: Susan Johnson Explanation: Procurement cards are designed for routine or recurring purchases and are utilized by authorized personnel only. A procurement card is a more simplified and efficient way to make small-dollar purchases and operates much like a check card. It is a concept that is widely used in the private sector and is now being used in the public sector. The advantages of procurement cards include: - City-wide summary billing from the card provider - automated tracking of purchases, and - the potential elimination of petty cash funds Organizations using procurement cards have experienced greater productivity in the workforce, reduced costs and streamlining of their purchasing processes To conduct City business, City employees currently make small-dollar purchases in several different ways. Purchase Orders: Authorized employees generate purchase orders based on an approved request for an item, then forward the order to the vendor. When the vendor receives the purchase order, the item is either delivered to the City or picked up by a City employee. After receipt of the item by the Key Business, the City's Accounts Payable Division pays the vendor based on the information on the purchase order. Direct Pay: An employee identifies a need for an item and, after approval by an authorized employee, orders the goods directly from the vendor without a purchase order. When the City receives the item, the City's Accounts Payable Division pays for the item based on the invoice the Key Business Unit receives. Petty Cash or Employee Reimbursement: City employees may obtain petty cash from the City and purchase an item directly from a vendor. The amount of petty cash varies by Key Business, but is typically $50 - $100. City employees may also purchase an item with their personal funds and be reimbursed by the City with an appropriate receipt and approval. The City evaluated the procurement card services provided by Bank of America, Wachovia, and First Union National banks. These financial institutions issue the cards and provide the software to record and process payments from and to the vendor. After comparing their services in the system requirements and maintenance, systems costs, contract terms, and rebate programs, First Union was determined to offer the best program for the City's use. Bank of America was eliminated from consideration because their automated program was still under development. The City would like to implement a pilot program immediately upon approval of this concept to determine the impact of utilizing procurement cards on the efficiency and effectiveness of processing small dollar purchases. The success of this program, scheduled to last a minimum of six months, will be determined by the reduction in time and cost associated with small-dollar purchases, the opportunity to establish better internal controls and improved payment processes. A recent study of counties across the nation revealed that procurement cards reduced their total transaction costs by 40% to 60%. The City expects to see a reduction of between 15% to 25% in transaction costs with the pilot program. In order to continue and extend the program to the rest of the City, staff suggests realization of a minimum transaction cost reduction of 15% for small-dollar purchases in the pilot program. First Union National Bank will assist all vendors, including MWBD vendors, who are not Procurement Card capable, in getting registered with VISA in order to be eligible to participate in the Program. Funding: The Procurement Card Program is at no cost to the City. A single consolidated billing statement will be received from First Union National Bank. The City will use this statement to fund the Procurement Card account and authorize First Union to debit this account on a predetermined basis. Charges for purchases made by each Key Business Unit will be encumbered against the respective KBU budget. This method of payment will eliminate the receipt and payment of multiple vendor invoices. The maximum amount First Union is required to approve for purchases is $250,000 for any one time purchase during the operation of the Pilot Program. Staff is requesting authorization for the City Manager or her designee to adjust the spending limit to parallel the program growth. Attachment 15 Initial Selection of a Procurement Card Program Provider 20. Charlotte Center City Partners (CCCP) Board Appointments Action: A. Reappoint existing CCCP Board members; and B. Appoint three new CCCP Board members Staff Resource: Curt Walton Policy: Municipal Services District Act of 1937, North Carolina General Statutes, Article 23, Chapter 160A. Explanation: CCCP By-laws require Council reappointment of existing Board members annually. Members to be reappointed are: Malcolm Everett, Chair Jim Palermo Martin Cramton, Jr. Rick Priory Ed Crutchfield Billie Ray Jeff Davis Peter Ridder Harvey Gantt Cynthia Schaal Parks Helms Cullie Tarleton Daniel Levine Allen Tate Hugh McColl Lynn Wheeler Article II, Section 5 of the CCCP Bylaws provides that any vacancy occurring on the Board of Directors shall be filled by City Council with a person or persons nominated by the Board of Directors. The following individuals, and the membership classification they represent, have been nominated by the CCCP Board: McKay Belk - Class B, Chamber of Commerce Will Spence - Class C, At-Large Michael Marsicano - Class C, At-Large City Council must either appoint these nominees or request additional nominees from CCCP. Attachment 16 Resume for each of the three nominees 21. Nominations to Boards and Commissions Action: Vote on blue paper ballots and give to City Clerk at dinner. A. AIRPORT ADVISORY COMMITTEE Two, one year terms as recommended by the Carolinas Partnership beginning November 1999. James Carpenter and Manning Kimbel are eligible and would like to be reappointed. Attachment 17 B. BUSINESS ADVISORY COMMITTEE Two appointments beginning immediately to fill unexpired terms. One will end April 2000 and then serve the next full, three year term. This will be a recommendation by the Charlotte Chamber to replace Alan Burnett, who has missed three meetings. The other will be recommended by the Manufacturers Council to replace Richard Tucker, who has resigned. This term will begin immediately and end April 2002. Attachment 18 C. COMMUNITY HOUSING DEVELOPMENT CORPORATION One citizen knowledgeable in real estate law to fill a three year position beginning January 2000. James Dillon is eligible, but does not wish to be reappointed. Attachment 19 D. HOUSING APPEALS BOARD One position beginning January 2000 to serve three years. Charlie Dean is eligible, but does not wish to be reappointed. Attachment 20 E. HOUSING AUTHORITY One, three year appointment beginning December 1999. Richard Van Dyke is eligible and would like to be considered for reappointment. One appointment beginning immediately to fill an unexpired term ending December 2001. Thomas Bumgardner has missed three consecutive meetings. Attachment 21 F. MINORITY/WOMEN'S BUSINESS DEVELOPMENT One appointment in the open category beginning immediately and ending August 2000. Troy Watson has resigned. Attachment 22 G. PRIVATIZATION/COMPETITION COMMITTEE One position beginning immediately to fill an unexpired term ending March 2001. Guy Forcucci has missed three meetings. Attachment 23 H. SISTER CITIES COMMITTEE Two appointments beginning immediately, ending April 2000, then serving the next full two year term to replace Timothy Crawford and Robert Fudge, who have both resigned. Attachment 24 I. TREE ADVISORY COMMISSION Three appointments for three years beginning December 1999. Thomas Lannin is eligible and would like to be reappointed; Peter Franz does not wish to be reappointed, and Carrie Winter is not eligible for reappointment. Attachment 25 22. Appointments to Boards and Commissions CITIZENS TRANSIT ADVISORY GROUP One citizen to serve a one year term beginning immediately. Neither candidate received six votes on September 27, 1999. 1. Peter Ackling, nominated by Councilmembers Cannon & Wheeler 2. Janice Anderson, nominated by Councilmember Erdman Attachment 26 Introduction to CONSENT The consent portion of the agenda is divided into two sections: Consent I and Consent II. Consent I consists of routine items that have been approved in the budget, are low bid, and have met MWBD criteria. Consent II consists of routine items that have also been approved in the budget, but may require additional explanation. Minority and Women Business Development Program (MWBD) Abbreviations: BBE - African American ABE - Asian American NBE - Native American HBE - Hispanic WBE - Non-Minority Women Contractors and Consultants All contractors and consultants selections follow the Council approved process unless explained otherwise. CONSENT 23. Various Bids A. Wilkinson Boulevard/Boyer Street Improvements E&PM Recommendation: The City Engineer recommends the low bid of $858,063.07 by Blythe Development Co. of Charlotte, North Carolina. This is a minor roadway improvement project designed to improve traffic movement along Wilkinson Boulevard, primarily between the uptown district and the airport. MWBD Status: Amount % of Project Project Goals BBE $60,000 7% 7% WBE $52,870 6% 6% B. Independence Boulevard at Sardis Road North/Wendover Road at Beal Street Minor Intersection Improvements E&PM Recommendation: The City Engineer recommends the low bid of $261,759.05 by Sealand Contractors of Charlotte, North Carolina. This project will construct minor intersection improvements consisting of concrete curb and gutter, sidewalk, wheelchair ramps, drives, and asphalt paving to provide turning lanes at the two locations. These improvements were identified under the Minor Roadway Improvements Program to address safety issues. MWBD Status: Amount % of Project Project Goals BBE $10,170 4% 4% WBE $3,650 1% 4% MWBD Compliance: Yes. Sealand Contractors met the good-faith efforts. C. Vintage Charlotte Trolley/Stonewall Street Bridge Foundation E&PM Recommendation: The City Engineer recommends the low bid of $241,692 by Crowder Construction Company, Inc. of Charlotte, North Carolina. This project will construct two bridge foundations and piers inside the Convention Center to accommodate the new bridge across Stonewall Street. This is the first phase of the Vintage Trolley project that will ultimately include tracks, electrical lines, a new bridge, and modifications to the Convention Center. MWBD Status: Amount % of Project Project Goals WBE $2,420 1% 1% D. Water and Sewer Main Construction - FY 00 Contract #11 - Street Main Extensions CMU Recommendation: The Charlotte-Mecklenburg Utility Director recommends the low bid of $810,585.20 by McDaniel Construction Contractors, Inc. of Bostic, North Carolina. This project provide for new sanitary sewer lines, manholes and related devices such as erosion control devices. MWBD Status: Amount % of Project Project Goals BBE $0 0% 5% WBE $810,585.20 100% 6% E. Airport Terminal Maintenance Facility AVIATION Recommendation: The Aviation Director recommends the low bid of $229,000 by American Eastern Builders, Inc. This construction contract will upfit space in the basement of the terminal to house the janitorial operation. The space they currently use on the ticketing level will be available for additional airline space to support the new gates being added on Concourse D. MWBD Status: Amount % of Project Project Goals BBE $11,818 5.1% WBE $56,934 24.9% DBE Total $68,752 30.0% 5% 24. Approve Resolution Of Intent To Abandon Street And Set Public Hearing - A portion of East Ninth Street Action: A. Adopt the Resolution of Intent to abandon a portion of East Ninth Street; and B. Set a Public Hearing for November 22, 1999. Attachment 27 Map 25. Approve Resolution Of Intent To Abandon Street And Set Public Hearing - A Portion Of Christenbury Road Extension Action: A. Adopt the Resolution of Intent to abandon a portion of Christenbury Road Extension; and B. Set a Public Hearing for November 22, 1999. Attachment 28 Map Background Information 26. Set Dates and Times for the 1999 Performance Evaluations for the City Manager, City Attorney and City Clerk Action: Set dates and times for closed sessions for the purpose of conducting the 1999 performance evaluations of the City Manager, the City Attorney and the City Clerk. City Attorney November 8, 1999 3:30pm City Clerk November 15, 1999 3:30pm City Manager November 22, 1999 3:00pm CONSENT II 27. Sexually Oriented Business Licensing Fees Action: Approve the following regulatory fee schedule for Sexually Oriented Businesses: Application Fee/Renewal Fee - $325 Annual License Fee - $425 Change of Information Fee - $100 Operator Background Check - $15/operator Explanation: The Sexually Oriented Businesses (SOB) Ordinance adopted by Council on August 20, 1999, provides that the City Manager shall set application and inspection fees in accordance with City Code Section 2-4. That Section requires the Manager to notify the Mayor and City Council of any new fee at least 30 days prior to the effective date of the fee. Since the projected costs of administering the ordinance have only recently been identified, and since SOB license applications may be submitted as soon as October 15 (i.e. the effective date of the Ordinance), Council is being asked to approve the proposed fee schedule so that it will be effective by October 15. The proposed fees have been set in accordance with the Council's regulatory user fee 80% cost recovery policy. These fees will be updated annually during the budget process. Attachment 29 28. Relocation of Airport Employee Parking Lot Action: A. Adopt a budget ordinance to appropriate $2,030,000 to fund expenses associated with the relocation of Airport employee parking lot; and B. Award a contract to the low bidder, APAC-Carolina, in the amount of $1,845,478.23 for the relocation of employee parking lot. Explanation: This contract will construct a new remote 2,500 space employee parking lot to replace the two existing lots. The planned expansion of the 'D' concourse (international and commuter flights) requires this relocation. The Budget Ordinance will advance funds from the Airport's discretionary fund balance to be repaid from the proceeds of the 1999 General Airport Revenue Bonds to fund the construction contract, engineering, and testing services. The Airport Advisory Committee recommends this action. MWBD: Non-minority women participation is 16.78%. Funding: The Airport will fund this project from the discretionary fund balance to be repaid from the proceeds of the 1999 General Airport Revenue Bonds Issue. The bond debt service will be repaid through parking fees charged to each employee. 29. Expansion of Airport Ramp D Action: A. Adopt a budget ordinance to appropriate $2,310,000 to fund the expenses associated with expansion of Ramp D; and B. Award a contract to Rea Construction Company in the amount of $2,099,638 for Ramp D expansion. Explanation: The planned expansion of Concourse D (international and commuter flights) will require an expansion of the aircraft parking ramp. This contract will provide the first phase of this expansion. A future expansion will occur after relocation of an employee parking lot. Rea Construction Company is the low bidder. The additional funds (10% of construction) in the budget ordinance will fund engineering and testing fees. The Budget Ordinance appropriates money from the Airport Discretionary Fund Balance to be repaid from the Bonds (25%) and a future FAA grant (75%). The debt service of the Bonds will be paid through rates and charges paid by the airlines using the additional gates created. Community Input: The Airport Advisory Committee recommends this action. Funding: The Airport will fund this project from the discretionary fund balance to be repaid from the proceeds of the 1999 General Aviation Revenue Bond Issue and future Federal Aviation Administration (FAA) grants. Debt service on the bonds will be repaid by concourse rental and landing fees. 30. Personnel Contract for Airport Janitorial Services Action: Award a service contract on a unit-cost basis for a three-year period to the only responsive proposer, OneSource Facility Services, Inc. Explanation: The Airport has been contracting for janitorial personnel services since 1990. The incumbent provider, OneSource Facility Services, Inc. (formerly International Service System, Inc.) has had this contract since 1997. The janitorial staff is comprised of 65 contracted workers and 4 janitorial supervisors (permanent Airport employees). This contract provides those 65 workers. The bid unit cost for the base markup rate is 37.4% of direct wages. The Airport sets the base pay rate. Requests for Proposals (RFP's) were advertised on September 2 to provide janitorial employees at the airport. The deadline for proposals was September 21. Two companies submitted proposals-OneSource Facility Services, Inc. (formerly ISS) and A & A Cleaning Services, Inc. The RFP asked for a bid markup rate and another bid markup rate that included deductions for failure to provide specified numbers of workers. A & A Cleaning Services, Inc. did not respond to this part of the RFP and is therefore nonresponsive. OneSource Facility Services, Inc. is the only responsive proposer, and its proposed contract markup is one percent higher than the previous contract. OneSource Facility Services, Inc. has been a satisfactory service provider. There are two, one-year extensions available at the City's sole discretion for the same unit prices. Funding: Aviation Operating Budget 31. Budget Ordinance for FAA Grant Amendment Action: Adopt a budget ordinance to appropriate funds received from a Federal Aviation Administration (FAA) grant amendment for AIP 29 in the amount of $41,857. Explanation: On August 13, 1997, Council accepted a FAA Grant for Airfield construction in the amount of $3,353,000. During the construction the Airport incurred additional FAA-eligible costs of $41,857. This budget ordinance will reimburse the City for funds spent on construction. Background: Under the Federal legislation for the Airport Improvement Program, the FAA guarantees up to a 15% overrun for projects receiving federal funds from the Airport Improvement Program (AIP). Community Input: The Airport Advisory Committee recommends this action. 32. Water and Sewer Street Mains - Professional Services Contract Action: Approve a contract with Hazen and Sawyer to provide survey, drafting, and design services for the Street Main Extension Program. The contract has a not to exceed amount of $400,000. Explanation: This contract will allow Hazen and Sawyer to perform survey, drafting, and design for various water and sewer projects. Projects assigned may be water/sewer street main extensions, water/sewer rehabilitation or replacement, health hazards, and associated specification preparation. The contract will include: Approximately 161,000 linear feet of street main water and sewer projects Approximately 2,500 linear feet of low pressure sewer mains Approximately 18,800 linear feet of water main rehabilitation Funding: Water and Sewer Capital Investment Plan 33. Contract for Furniture/Furnishings Action: Approve a one-year unit price contract with renewal options for two (2) additional twelve (12) month periods with Miller Office Equipment Company Services, Inc. for modular and loose furniture for the new Charlotte Mecklenburg Utilities Water Distribution Operations Center. The total estimated one-time expenditure is $141,000. Explanation: To procure competitive prices for modular and loose furnishings, on July 30, 1999 a Request for Bid was sent to fifteen firms for price quotes. Seven vendors participated in the pre-bid conference with one responsive bid being offered for consideration. Funding for the contract is included in the Water Capital Investment Plan. While it is appropriated for only FY2000, future expenditures will be subject to City Council appropriations based upon identified needs as presented in the annual budget process. MWBD: Miller Business is a certified WBE with the City of Charlotte. 100% ($141,000) of this contract will be performed by Miller. Funding: Water Capital Investment Plan 34. United States Geological Survey - City of Charlotte Cooperative Program Action: Approve the FY2000 cooperative program agreement with the United States Geological Survey (USGS) for storm water resources activities in the amount of $213,570. Explanation: The FY2000 cooperative program agreement with the USGS includes: - Continued maintenance and operation of rainfall and streamflow gauging sites; - Real-time hydrologic data collection; - Prediction of peak flows and storm hydrographs for ungauged streams. The total cost of the service is $401,570. The City's share is $213,750. The USGS will pay $187,820. Funding: Storm Water Services Operating Budget 35. Charlotte-Mecklenburg Government Center Restaurant Lease Action: Authorize the City Manager to execute a five-year restaurant lease with a two-year renewal option between the City of Charlotte and Showmars for a monthly flat rate of $3,000 the first year and 3.5% increases each year thereafter. Explanation: Last March, by mutual agreement with Carl Anderson, President of I.D.S. (d/b/a/ Municipal Grille in the Government Center), Council approved a request to end the restaurant contract. Since that time, staff has been seeking a new restaurant operator. On June 14, 1999, Request for Qualifications for a new restaurant operator was advertised and sent to persons in the restaurant industry who submitted in the last process and to others who had expressed interest. A Restaurant Committee composed of ten City and County staff members and advisors from the private sector reviewed the six proposals submitted. The Committee inspected each of the operators' restaurants. The selection process narrowed the choice to two very capable operators, Southern Grille and Showmars. Showmars was selected based upon pricing, menu selection, customer service, and management. The monthly rate structure is the same as it was with the previous operator. It is based on historic and projected gross monthly revenues and meets or exceeds, on average, rates charged for similar food services uptown. However, many office buildings in the uptown area view restaurant operations as a service to the tenants. In those cases, restaurant operators do not pay a rent. Showmars anticipates opening in January 2000. 36. Fire Station 35 Land Acquisition Action: Approve the purchase of 4.094 acres at 9832 Harrisburg Road in the amount of $102,350 for a proposed fire station to serve the Harrisburg, Robinson Church, and Camp Stewart Road area. Explanation: In anticipation of future annexation in the Harrisburg Road, Robinson Church Road, and Camp Stewart Road area, the Fire Department has identified this site as an ideal location for a future fire station. The City has an Option to Purchase, which expires December 18, 1999. The cost of the land acquisition is $102,350 which has been confirmed by an independent certified appraisal. This section of Harrisburg Road is included in the 2001 Rocky River Road/Albemarle Road Annexation Study Area (Area 5) approved by City Council September 13, 1999. Areas that qualify for annexation will be identified and presented for approval September 13, 2000. The actual date of construction will depend on when the area grows enough to qualify for annexation. Utilities are available to the site through Carolina Water Service, Inc. of North Carolina. The vacant parcel is zoned R-3 residential. A Phase I Environmental Assessment indicates there are no environmental concerns at the subject site and that the soil is suitable for a fire station. Community Input: Approximately 40 property owners and the Turtle Rock Association, Cambridge Commons Association Management Group, Bradfield Farms Homeowners Association, and Charlotte East Community Partners were notified by letter July 22, 1999 of the City's interest in purchasing this site for a future fire station. There has been no negative response from citizens in the area. On September 21, 1999 the Planning Commission voted unanimously to approve the mandatory referral to support the purchase of the land. Funding: Annexation Fire Station Capital Account Attachment 30 Area Tax Map 37. Bus Services for North Mecklenburg Towns Contract Action: A. Authorize the Director of Transportation to execute a three-year contract with Carolina Transportation Management, Inc. for up to $852,080 for operation of bus services for North Mecklenburg towns; and B. Adopt a budget ordinance totaling $164,490 to fund the contract for the first year. Policy: Five-Year Transportation Plan Explanation: This contract provides bus services for two North Mecklenburg towns, Cornelius and Huntersville. The Huntersville/Cornelius shuttle will connect neighborhoods in north Charlotte to employers located at the I-77 interchanges in north Mecklenburg. The Huntersville Town shuttle will serve to connect residential areas and senior facilities to retail centers, schools, parks and employment opportunities in town. It also will connect commuters to the north Mecklenburg express bus that travels to Charlotte. The Federal Transit Administration (FTA) awarded Charlotte a Job Access Grant to cover 50 percent of the estimated net first year operating cost for an all-day Huntersville/Cornelius shuttle to Charlotte. North Carolina Department of Transportation has agreed to provide a 25 percent share of the operating cost. The Metropolitan Transit Commission (MTC) endorsed implementation of the Huntersville Town (local service) shuttle service serving Huntersville. The MTC budget provides funding for implementation of transit services for the towns in FY2000. Total expenses during the first year of route operation will be financed as follows: Fare Revenue $69,990 Job Access Grant 63,000 NCDOT 31,500 Metropolitan Transit Com. 113,670 TOTAL $278,160 MTC FY2000 budget includes funds for the local share of the first year operating costs. A Proposal Selection Committee evaluated proposals received from four operators, and selected Carolina Transportation Management to operate the routes. The committee included representatives of the City of Charlotte Procurement Services Division and Transportation Key Business, and the towns of Cornelius and Huntersville. The Committee used the following criteria in proposal evaluation for the North Mecklenburg Town services: - experience with similar services - proposed personnel abilities/experience - annual cost - experience record and references - safety record/training programs - proposal quality and completeness The highest rated proposer was the second lowest bidder. The low cost bidder was $50,000/year less than the recommended provider. Attached is a comparison of the 4 proposals using each of the above criteria. The agreement permits Charlotte to change routes and schedules to meet customer demands. The City also may terminate the agreement at any time by providing 30 days written notice to Carolina Transportation Management. Route information: Shuttle Service between Charlotte to Huntersville/ Cornelius - 1 Bus 6:30 am to 12:40 am; Monday - Sunday Fare: $1.40, one-way Projected Ridership: 119 riders daily (42,364 riders annually) Huntersville Shuttle Service - 1 Bus 6:20 am to 6:20 pm; Monday - Friday Fare: $.50, one-way Projected Ridership: 60 riders daily (21,360 riders annually) Funding: The budget ordinance appropriates the estimated passenger revenue of $69,990 and grant revenues of $94,500 for a total of $164,490. The remaining $113,670 was included in the FY2000 MTC budget. Background: Staff from CDOT, Charlotte Transit, Cornelius and Huntersville designed the routes. A separate study to be conducted during 2000 (Five-year Plan for County-wide Service Expansion) will better define goals, appropriate fares and other performance criteria. Services/fares can be altered at that time to reflect the outcome of that study. Attachment 31 Proposal Comparison for Bus Services for North Mecklenburg Towns 38. Property Transactions Action: Approve the following property acquisitions (A-D). For property transactions A-B, the purchase price was determined by an independent appraiser and was reviewed by a second appraiser. Each appraisal takes into consideration the specific quality and quantity of the land. The tax value is determined on a more generic basis and will be higher or lower for land/house with certain attributes. Property I acquired for Federal Guidelines 49 CFR Part 24 of the Uniform Acquisition and Relocation Act of 1970. Acquisition cost are eligible for Federal Aviation Administration reimbursement. A. Project: Master Plan Land Acquisition Owner(s): Louis Aldrich Property Address: 9231 Garrison Road Property to be acquired: 2.915 acres Improvements: House Purchase Price: $107,000 Zoned: I1 Use: single family residence Tax Value: $113,120 Tax Code: 141-121-31 B. Project: Master Plan Land Acquisition Owner(s): Charles W and Helen B. Motes Property Address: 8531 Trexler Avenue Property to be acquired: .460 acres Improvements: House Purchase Price: $70,000 Zoned: RMH Use: single family residence Tax Value: $53,300 Tax Code: 113-107-01 and 113-107-02 C. Project: Temporary Construction Easement/Option, 120" Raw Water Main Catawba Station to Franklin Treatment Plant, Parcel #41 Owner(s): The Mulvaney Group, LTD Property Address: 1101 Hipp Road Property to be Acquired: 93,472 sq.ft. (2.15 ac.) temporary construction easement Improvements: Large trees Purchase Price: $39,425 Remarks: A temporary construction easement is needed for construction of the 120" raw water main. A certified, independent appraiser established the acquisition price. Zoned: R-4 Use: Single Family Dwelling Total Parcel Tax Value: $764,690 Tax Code: 035-191-01 D.. Project: Land Acquisition, Beatties Ford/Sunset Road Intersection Improvements, Parcel # 8&9 Owner(s): Pan American Life Insurance Company Property Address: 4005 Sunset Road Property to be Acquired: 64,947.96 sq.ft. (1.491 ac.) permanent easement and 33,149.16 sq.ft. (0.761 ac.) temporary construction easement Improvements: Signs Purchase Price: $173,880 Remarks: The areas are needed for construction of intersection improvements at Beatties Ford/Sunset Road. A certified, independent appraiser established the acquisition price. Zoned: BICD Use: Shopping Center Total Parcel Tax Value: $1,974,320 Tax Code: 037-112-03 39. Minutes Action: Approve the titles, motions and votes reflected in the Clerk's record as the minutes of: September 7, 1999 Council Workshop and Citizens' Forum September 13, 1999 Business Meeting September 23, 1999 Zoning Meeting Page 45 City Council Agenda October 11, 1999