CITY COUNCIL MEETING Monday, February 22, 1999 5:00 p.m. Conference Center Dinner Briefing (See Table of Contents) 6:30 p.m. Meeting Chamber  Invocation  Pledge of Allegiance  Citizens Forum 7:00 p.m.  Awards and Recognitions  Formal Business Meeting 1999 Council Retreat Priorities High Priorities for 1999 Transportation Plan Policing Evaluation and Direction State Roads Action: Increased Funding Transit Plan and 1/2› Sales Tax: Implementation West Side Strategic Plan Implementation Top Priorities for 1999 Corridor Plan Planning for the City: The Economic Development and the Center City Plan Court System: Expansion Business Retention Strategy and Action Plan Community Strategic Plan for Housing Neighborhood/Business Revitalization Strategy Eastside Strategic Plan CITY COUNCIL AGENDA Monday, February 22, 1999 TABLE OF CONTENTS Item No. Page No. Attachment No. 5:00 P.M. DINNER BRIEFING CONFERENCE CENTER 1. Traffic Calming on Major Collector Streets 1 2. Williamsburg Petition for Curb and Gutter Assessment 1 1 3. New Arena Committee Budget Proposal 1 4. Committee Reports by Exception 1 6:30 P.M. CITIZENS FORUM MEETING CHAMBER 7:00 AWARDS AND RECOGNITIONS MEETING CHAMBER CONSENT 5. Consent Items 2 PUBLIC HEARING 6. Public Hearing to Close Portions of an Alleyway North of Sunnyside Avenue Between Hawthorne Lane and Lamar Avenue 3 2 Item No. Page No. Attachment No. POLICY 7. City Manager's Report 5 8. New Arena Committee Proposed Budget 5 3 9. Traffic Calming on Major Collector Streets 7 4 10. Weed and Seed Contract 9 5 11. Neighborhood Quality of Life Index Update 11 6 12. Brownfield Cleanup Fund Demonstration Pilot Application 14 7 BUSINESS 13. Sale of Old Convention Center 18 14. Sale of Property at South Cedar and West Fourth Streets 18 15. Manager's Report on Retail Consultant 20 16. Appointments to Boards and Commissions 20 8 17. Appointments to Carolina Theater Task Force 21 Item No. Page No. Attachment No. CONSENT I 18. Various Bids A. Airport Shuttle Buses 22 B. Fire Station 32 23 C. Chantilly Phase III - Bay Street Culvert Replacement 23 D. Dewatering and Transport of Residuals - McDowell Creek Wastewater Treatment Plant 23 E. Water and Sewer Main Construction - FY99 Contract M - Street Main Extensions 24 19. Resolution of Intent to Abandon Street and Set Public Hearing - Two Alleyways Bounded by LaSalle, Cummings, Augusta, and Custer Streets 9 CONSENT II 20. FY99 Mid Year Budget Ordinance 25 10 21. Preliminary Assessment Resolution and Set Public Hearing for Special Assessment to Install Curb and Gutter in Williamsburg Neighborhood 29 11 22. Goodyear Tire and Rubber Contract Amendment 31 23. Sale of Transit Buses 32 24. Microsoft Technical Support Contract Amendment 32 25. Highland Avenue Bridge Replacement - Planning and Design Services 34 Item No. Page No. Attachment No. CONSENT II Continued 26. CMGC Elevator Maintenance Agreement 35 27. Contract for Police Department Mainframe Computer 36 28. Irwin Creek Wastewater Treatment Plant Pumping, Flow Equalization, and Relief Sewer Design Services 37 29. Catawba River Raw Water Pumping Station Expansion - Budget Ordinance and Contract 38 30. Four Mile Creek Relief Sewer - Budget Ordinance and Change Order #2 40 31. Long Creek Pump Station Upgrades - Professional Services Contract 41 32. Water Main Rehabilitation - Professional Services Contract 42 33. Reverdy Lane Associates, LLC Sewer Contract 43 34. Pecan Ridge of Charlotte, LLC Sewer Contract 44 35. Property Transactions 45 36. Meeting Minutes 46 5:00 P.M. DINNER BRIEFING CONFERENCE CENTER 1. Transportation Committee: Traffic Calming on Major Collector Streets Committee Co-Chairs: Sara Spencer and Al Rousso Staff: Randy Jones Time: 20 minutes 2. Williamsburg Petition for Curb and Gutter Assessment Staff: Jeb Blackwell Time: 20 minutes Attachment 1 3. New Arena Committee Budget Proposal Resource: John Fennebresque, Chairman New Arena Committee Time: 20 minutes 4. Committee Reports by Exception - City Within A City: Weed and Seed Contract, Neighborhood Quality of Life Index Update, and Brownfield Cleanup Demonstration Pilot Application 6:30 P.M. CITIZENS FORUM 7:00 P.M. AWARDS AND RECOGNITIONS MEETING CHAMBER CONSENT 5. Consent agenda items 18 through 36 may be considered in one motion except those items removed by a Councilmember. Items are removed by notifying the City Clerk before the meeting. Staff Resource: Julie Burch PUBLIC HEARING 6. Public Hearing To Close Portions of an Alleyway north of Sunnyside Avenue between Hawthorne Lane and Lamar Avenue. Action: A. Conduct a public hearing to close portions of an alleyway north of Sunnyside Avenue between Hawthorne Lane and Lamar Avenue; and B. Adopt the resolution to close. Staff Resource: Scott Putnam Policy: To abandon right-of-way that is no longer needed for public use Explanation: North Carolina General Statute 160A-299 outlines the procedures for permanently closing streets and alleys. The Charlotte Department of Transportation has received a petition to abandon public right-of-way and is requesting this Council Action in accordance with the statute. Petitioner: Donald W. Powers Right-Of-Way to be abandoned: Portions of an alleyway north of Sunnyside Avenue between Hawthorne Lane and Lamar Avenue Location: From Sunnyside Avenue northwardly approximately 300 feet and ending at the alleyway running in the east/west direction between Hawthorne Lane and Lamar Avenue Reason: To incorporate the right-of-way into adjacent property owned by the petitioner Notification: In accordance with City Policy the Charlotte Department of Transportation (CDOT) has sent abandonment petitions to adjoining property owners, neighborhood associations, private utility companies and City Departments for review Adjoining property owners - No objection Private Utility Companies - No objection Review by City Departments has identified no apparent reason this closing would: 1. Be contrary to the public interest; or 2. Deprive any individual(s) owning property in the vicinity reasonable ingress/egress to his property as outlined in statues. Attachment 2 Map POLICY 7. City Manager's Report 8. New Arena Committee Proposed Budget Action: A. Approve the proposed budget developed by the New Arena Committee to support its work in developing one or more design, location and financial models for Council consideration by July 1, 1999; B. Authorize the City Manager to enter into a contract with CSL International in the amount of $75,000 plus expenses to provide professional services to the New Arena Committee and to its three subcommittees; and C. Authorize the City Manager to allocate funds in the amount of $30,000 to provide for a public involvement and education process in support of the committee's work. New Arena Committee: John Fennebresque, Chairman Staff Resource: Del Borgsdorf Focus Area: Economic Development Explanation:  To properly and adequately discharge its responsibilities, the New Arena Committee believes it is essential for the Committee to receive professional support and information. The recommended consultant is fully knowledgeable and can bring a national perspective on each of the issues with which the committee and its three subcommittees must deal.  The proposed Public Involvement and Education Process has a two-fold goal: - Create opportunities for the committee members to receive feedback and input from citizens about the issue - Provide sufficient opportunities for citizens to learn about the issue and to receive updates and background information Background:  The New Arena Committee was appointed in August 1998 by the Mayor and City Council.  The Mayor and Council have charged the Committee to: - Review and confirm previous recommendations regarding the need for a new facility, including size, location, and cost, and report to the City Council its recommendations on or before January 1, 1999. (Note: the Committee reaffirmed the recommendations of the Cameron Committee regarding the need for a new facility; the Committee submitted its report to the Mayor and Council on December 14, 1998. Receipt of this report also met the City's obligation of Section 7.4 of the amending Agreement between the City, Coliseum Authority and Charlotte Hornets). - Develop one or more models for City Council consideration which includes funding, financing, ownership, etc. and present such model(s) to City Council on or before July 1, 1999. - Make recommendations to the City Council concerning public involvement in the new arena process on or before December 31, 1999. Funding: Following execution of the Amending Agreement (dated April 13, 1998) the Charlotte Hornets and the Auditorium-Coliseum-Convention Center Authority together reimbursed the City a total of $183,515 (the City's costs for the process which led to the new agreement). This amount (less approximately $20,000 already spent by the committee for the two-day fact-finding visit to three arenas in November) is available for use by the New Arena Committee in its work and will be the source of funding for this request. Attachment 3 9. Traffic Calming on Major Collector Streets Action: Approve the Transportation Committee recommendation to adopt staff's guidelines for placing traffic calming on Major Collector Streets. Committee Co-Chairs: Sara Spencer and Al Rousso Staff Resource: Randy Jones Policy: Neighborhood Traffic Program - On October 13, 1997, City Council added speed humps to the Neighborhood Traffic Program which also offers traffic circles, multiway stops, and turn restrictions to assist with controlling speeds and traffic volumes in neighborhoods. Explanation:  CDOT has installed 171 speed humps on City streets during the past two years. It has become apparent that many major collector streets may qualify for speed humps under Council policy. However, all major collectors may not be appropriate for traffic calming devices such as speed humps or multi-way stops.  Because of the importance major collectors and thoroughfares play in our transportation and emergency response networks and their link to economic development, staff sought clarification from the Transportation Committee on the intended use of traffic calming devices on these type streets.  Staff recommends City Council adopt the following standards: 1. Speed humps and multi-way stops will not be used on thoroughfares except in high pedestrian areas. Possible locations in the future could include Elizabeth in the Central Piedmont Community College area, or Trade Street in the Gateway Center area. Other traffic calming devices such as circles/roundabouts might be permissible on a case-by-case basis. 2. Speed humps and multi-way stops should not be used on major collectors which are functioning as thoroughfares. 3. Speed humps are not eligible on streets with a speed limit of 35 mph or more. 4. Test a 30 mph designed speed hump on Major Collectors with 30 mph speed limit. - If the test is successful, incorporate their use in the Traffic Calming Program. - Proposed test locations are: Euclid Avenue, Raintree Lane, and Seneca Place. 5. On all other collector and local streets, the speed limit must be 25 mph, for which the current 20 mph speed humps will be used. Committee Discussion:  Discussion centered around whether we should first consider lowering speed limits on streets with speeding problems. Staff experience has shown streets with lowered speed limits more easily meet our criteria for placement of speed humps. Streets with speed limits of 35 MPH or more will be required to lower their speed limit to at least 30 MPH, for a major collector, and 25 MPH for all other streets.  The Committee did not have a quorum, but voted 2-0 to accept staff's recommendations and forward the package to City Council. By adopting these guidelines, Euclid Avenue, Raintree Lane, and Seneca Place can be used for testing the 30 mph speed hump.  Committee members are: Sara Spencer and Al Rousso, Co-Chairs; Mike Jackson, Rod Autrey and Malachi Greene. Two committee members were present at the meeting: Sara Spencer and Rod Autrey. Community Input: Members of the Madison Park Neighborhood who represent interests on Seneca Place were present and were pleased with the Committee's recommendation. Attachment 4 10. Weed and Seed Contract Action: A. Approve a one-year contract with the West Enterprise Community in the amount of $175,000 for implementation of the Weed and Seed Strategy; and B. Approve $75,000 for the Charlotte Mecklenburg Police Department to fund the Nuisance Remedy Program and implement other community policing initiatives in association with the Weed and Seed Strategy. Committee Chair: Rod Autrey Staff Resource: Stanley Watkins Focus Area: City Within A City Policy: The Weed and Seed program supports the City Within A City (CWAC) strategy and the Westside Strategic Plan. Explanation:  On July 27, 1998, City Council accepted a United States Justice Department Grant in the amount of $250,000 to fund the program initiatives of the Weed and Seed Strategy.  The West Enterprise Community contract provides resources to implement the prevention, intervention, treatment and neighborhood restoration initiatives of the Weed and Seed Strategy. The contract includes the hiring of a Weed and Seed Coordinator and Safe Haven Director.  Through the Memorandum of Understanding, the Charlotte Mecklenburg Police Department will hire a Coordinator and administer the Nuisance Remedy Program. This program will allow residents to work with the Police Department to identify and track locations where nuisance activities are taking place that are detrimental to the neighborhood's quality of life. Once the locations are identified, the neighborhood residents can work with the landlords or property owners to resolve the nuisance problems.  The City will serve as fiscal agent and contract monitor for the grant implementation. Background:  Weed and Seed is a United States Justice Department initiative designed to facilitate law enforcement, neighborhood organization and local government collaboration in order to weed out neighborhood crime, drugs and other undesirable conditions and to seed them with restorative improvement activity.  Charlotte was designated as a Weed and Seed site on February 3, 1998. The Weed and Seed neighborhoods are: 1. Dalton Village 2. Pinecrest 3. Ponderosa/Wilmont 4. Reid Park 5. Revolution Park 6. Westover Hills 7. Wilmore 8. Wingate 9. West Boulevard Committee Discussion:  The City Within A City Committee will discuss this item at their meeting on February 19, 1999. The Committee's report and recommendation will be given during Council's Dinner Briefing on February 22, 1999. Funding: The United States Justice Department Grant in the amount of $250,000. Attachment 5 Weed and Seed Objectives & Budget Nuisance Remedy Program & Budget Weed and Seed Steering Committee 11. Neighborhood Quality of Life Index Update Action: Approve the City Within A City Committee recommendation to award a contract to the UNCC Urban Institute for $131,155 to provide an update to the Neighborhood Quality of Life Index with the following changes: 1. Reduce the number of study variables from 28 to 22; 2. Expand the geographic boundaries of the study to include the City of Charlotte and Charlotte's Sphere of Influence; and 3. Establish a two-year update schedule for the study. Committee Chair: Rod Autrey Staff Resource: Stanley Watkins Focus Area: City Within A City (CWAC) Explanation:  The Neighborhood Quality of Life Index supports the CWAC Focus Area which was established by City Council in 1991 to comprehensively address economic development and quality of life issues in Charlotte's older urban neighborhoods and business areas.  An expanded Neighborhood Quality of Life (NQL) Index will provide a benchmark of social, crime, economic and physical conditions in all of Charlotte's existing and future neighborhoods. The NQL Index will be used to measure the success of the City's neighborhood initiatives, as well as identifying future target areas for City intervention.  Neighborhoods in the NQL Index are defined as neighborhood statistical areas, which include one or more locally recognized neighborhoods.  The NQL Index will track 22 locally-generated variables to measure neighborhood change over time. The only other source of neighborhood variables is the U.S. Census, which is only produced every ten years.  The study is expected to be available in the first quarter of 2000.  A City/County team consisting of representatives from Neighborhood Development, Planning, Police, Mecklenburg County Departments of Health and Social Services and Charlotte Mecklenburg Schools met with a UNC Charlotte research team to discuss changes to the NQL Index.  The research team's recommendations for the NQL Index were as follows: - Variables - Reduce the number of study variables from 28 to 22. The variables excluded from the research process were either (a) perceived as poor indicator variables, or (b) no long available in usable form. - Geographical Coverage - It is recommended that the NQL Index encompass all Charlotte neighborhoods and the City's sphere of influence. Other options considered were to do CWAC only and the City of Charlotte. One hundred seventy-seven neighborhood statistical areas will be included in the expanded geography. - Timing - The NQL Index need not be updated annually. An annual update would not capture the substantive changes in neighborhood conditions. A schedule of every two years would result in up-to-date data while avoiding the significant costs of more frequent data collection and analysis. - Data Collection Process - City and County organizations contributing to the project should subscribe to an inter-agency agreement or understanding that commits their organization to providing machine-readable, address-matched data to the project.  The UNCC Urban Institute proposal included the following prices depending on the scope of service: - $103,555 - NQL Index focusing on CWAC only; - $122,980 - NQL Index including the entire Charlotte City Limits; and - $131,155 - NQL Index including Charlotte's Sphere of Influence.  The NQL Index will be jointly funded by the following agencies that benefit from the study: Neighborhood Development, Police, Planning, Solid Waste, and Mecklenburg County. Background:  In September 1996, the Neighborhood Development Key Business and the Charlotte-Mecklenburg Planning Commission contracted with UNCC's Urban Institute to develop a NQL Index for the CWAC neighborhoods. The study, completed on May 30, 1997, was also prepared in partnership with the Charlotte-Mecklenburg Police Department.  The 1996 study was preceded by a 1993 study, City Within A City Assessment prepared by the Planning Commission. Committee Discussion:  On January 20, 1999, the City Within A City Committee reviewed the Neighborhood Quality of Life Index Update.  The Committee voted 3-0 (Rod Autrey, Sara Spencer and Patrick Cannon; Tim Sellers was absent, Mike Jackson arrived after the vote) to recommend that Council approve the contract with the University of North Carolina at Charlotte - Urban Institute to update the Neighborhood Quality of Life Index.  The recommendation included the variable reduction from 28 to 22, expanding the study area to include all of the City of Charlotte and Charlotte's Sphere of Influence, and establish a two-year cycle for future updates of the study.  The Committee discussion focused on the benefits of expanding the geographic scope of the study and two-year cycle for future updates. Expanding the geography of the study will give a picture of conditions in all neighborhoods, especially identifying at risk neighborhoods outside of CWAC. The two-year cycle for updates will allow time to assess the impact of City initiatives in CWAC. Funding: A joint funding schedule has been developed to include Neighborhood Development, Planning, Police, Solid Waste, and Mecklenburg County. Attachment 6 - CWAC Committee Meeting Summary for January 20, 1999 - Proposal to Prepare an Updated Quality of Life Study for the City of Charlotte - Map of Expanded Geography 12. Brownfield Cleanup Fund Demonstration Pilot Application Action: Authorize the City to submit an application to the U.S. Environmental Protection Agency (EPA) by March 8, 1999 for a $500,000 Brownfield Cleanup Revolving Loan Fund Demonstration Pilot. Committee Chair: Rod Autrey Staff Resource: Stanley Watkins Focus Area: City Within A City (CWAC) and Economic Development Policy: The CWAC and Economic Development Focus Areas support the revitalization of distressed business districts. Environmental contamination has been identified as a critical impediment to the successful revitalization of Charlotte's distressed business districts. The Brownfield Cleanup Revolving Loan Fund would create an incentive to help redevelop these under utilized sites. Explanation:  The Brownfield Cleanup Revolving Loan Fund (BCRLF) will support Charlotte's EPA Brownfield Pilot by providing low interest loans for environmental cleanup. The BCRLF will act as an incentive to redevelop brownfield sites in targeted business districts, fragile and threatened neighborhoods and state development zones. Funds are eligible for cleanup activities only.  The BCRLF will limit lender risk and the uncertainty associated with the environmental cleanup phase of a project, permitting banks to commit permanent financing to projects contingent on site cleanup.  The BCRLF will support and complement other City Within A City initiatives including the City's Corridor Revitalization Program and the CWAC Equity Loan Program. No City match is required to support this grant.  The BCRLF would have a limited scope directed toward assisting only in the cleanup phase of redevelopment projects. No specific sites have been targeted at this time.  The grant application must be submitted by March 8, 1999. The City received notification of the grant on January 15, 1999. Due to timing, we are only requesting authorization to submit an application. If the City is awarded the grant, we will come back to Council for acceptance of the grant, Budget Ordinance appropriation and formal program guidelines. EPA expects to award grants by May 1999. Background:  In 1996 the City was awarded a $200,000 EPA Brownfield Pilot Grant to help with site assessment of properties suspected of contamination in the SouthEnd - Wilmore areas. The goal of assisting the redevelopment of two to three private sector sites was exceeded with five sites receiving assistance in the first year. Two of these projects are complete, representing approximately $14 million invested and 400 new jobs created. The remaining three projects are in the process of redevelopment.  In 1998, The University of North Carolina at Charlotte completed a study on the extent of the brownfield issue in Charlotte. They found nearly 3,000 sites, representing over $2 billion in taxable value, where it was likely that contamination and/or testing would complicate redevelopment efforts.  The City's Brownfield program has been recognized as an innovative and effective Pilot. North Carolina's first brownfield agreement under the Brownfield Property Reuse Act of 1997 was a Charlotte pilot project, Camden Square. Charlotte was recognized in the VA-HUD Appropriations Bill as a "leader in developing relationships with the banking and small business communities in dealing with brownfields." The City was awarded a Savvy Award from the International City County Marketing Association for its public outreach materials and selected as a Peer City by International City County Management Association to assist Pomona, CA in community input relating to brownfields. Charlotte has also been selected to host a number of conferences, most recently the American Planning Association and the Hazardous Materials Training Research Institute, for its brownfield work.  On January 15, 1999, the City received the Notice of Fund Availability for the BCRLF Demonstration Pilot. On February 1, 1999, the City held a focus group of bankers, environmental professionals and brownfield partners to discuss the proposed program. Committee Discussion:  The City Within A City Committee will meet on February 19, 1999 to discuss the BCRLF. The Committee's report and recommendation will be given at Council's dinner briefing on February 22, 1999. Funding: Federal Environmental Protection Agency. No match is required from the City. Attachment 7 Brownfield Projects Summary Popular Government Magazine Article on Brownfields BUSINESS 13. Sale of Old Convention Center This item will be included in the Friday, February 19 Council-Manager memo. 14. Sale of Property at South Cedar and West Fourth Streets Action: Select the proposal from Summit Properties as the initial offer to purchase the property at South Cedar and West Fourth Streets, and begin the upset bid process. Staff Resource: Jim Schumacher Policy: "City Council will balance the benefits of the sale of any of its assets with other Council policies and goals"-Guidelines for Services Contracting and Asset Management, July 25, 1994. City Council's Third Ward Concept Plan calls for urban, mixed use development on this property. Explanation:  Engineering & Property Management received two proposals for the purchase of this property: Summit Properties and a joint venture between The Boulevard Company and Post Properties. Both proposals offer the minimum purchase price of $20 per square foot. (The City purchased this land in 1994 for $10 per square foot.) À Both firms made presentations to City Council at the January 11, 1999 dinner meeting. À Each firm presented their plans to Third Ward residents at a neighborhood meeting on February 10, 1999. Residents responded to the presentations with questions related to traffic, parking and green space. There was no apparent preference among the residents for one proposal or the other. À Both proposals meet the criteria established in the Request for Proposal (RFP) and are equal in price, therefore the staff committee has based its recommendation on subjective aspects of the design. The Summit design is preferred for features such as: - open space/the public square - streetside parking on Cedar and Fourth - better pedestrian accessibility to the existing streets - concealed parking À In reviewing the two proposals, the staff committee identified qualities that are desired in future upset bid proposals. They are: - open spaces - good traffic circulation - concealed parking distributed around the site - streetside parking along Cedar and 4th streets - high pedestrian accessibility to and from the site - floor elevations for lower units being close to sidewalk elevations - traditional exterior wall materials - a mixture of units for sale and rent Background:  On July 27, 1998, Council approved the criteria and process for the sale of the City's 3.95 acre tract of surplus property at Cedar and Fourth Streets: Criteria: 1. Highest price resulting from upset bids. 2. Compliance with the Third Ward Concept Plan. 3. Relocation of utility lines along Fourth Street to the back of the project at developer's expense. Process: 1. Advertise and distribute a RFP outlining the City's intent to sell the land to a company that will develop the property in conformance with the Third Ward Concept Plan. 2. City Council selects the offer that best meets the established criteria outlined above. 3. Advertise for upset bids that also meet the established criteria above. This process will continue until no other upset bids are received. 4. City Council approves the highest, qualifying bid, including approval of a sales contract that obligates the developer to the terms of their proposal. 15. Manager's Report on Retail Consultant This item will be included in the Friday, February 19 Council-Manager memo. 16. Appointments to Boards and Commissions Action: Vote on blue paper ballots and give to City Clerk at dinner. A. HOUSING STRATEGY STAKEHOLDERS COMMITTEE One position beginning immediately. The charge of this committee is expected to be completed six months after beginning. Those agencies and organizations making the other appointments are shown on the attachment. As of the printing of this agenda, Planning does not have the names of their appointees. 1. Louise Sellers by Councilmember Wheeler 2. Cornelius Smith by Councilmember Greene Attachment 8 17. Appointments to Carolina Theater Task Force Action: Make two appointments to the 11 member Carolina Theater Task Force. Nominees: Annissa Brown by Councilmember Cannon Jan Valder by Councilmember Spencer Marcie Kelso by Councilmember Wheeler James Mitchell by Councilmember Greene Introduction to CONSENT The consent portion of the agenda is divided into two sections: Consent I and Consent II. Consent I consists of routine items that have been approved in the budget, are low bid, and have met MWBD criteria. Consent II consists of routine items that have also been approved in the budget, but may require additional explanation. Minority and Women Business Development Program (MWBD) Abbreviations: BBE - African American ABE - Asian American NBE - Native American HBE - Hispanic WBE - Non-Minority Women Contractors and Consultants All contractors and consultants selections follow the Council approved process unless explained otherwise. CONSENT I 18. Various Bids A. Airport Shuttle Buses Aviation Recommendation: The Aviation Director recommends the unit price bid of $91,900 by National Bus Sales and Leasing, Inc., Marietta, Georgia. Two shuttle buses will be replaced. MWBD Compliance: Yes. There are no known MWBD suppliers of this equipment. B. Fire Station 32 Engineering and Property Management Recommendation: The City Engineer recommends the low bid of $1,386,992 by Godfrey Construction Co., Inc. of Charlotte, North Carolina. Fire Station 32 will serve the recently annexed Ballantyne area. MWBD Status: Amount % of Project Project Goals BBE $82,940 7% 12% ABE $0 0% 1% NBE $10,000 1% 1% HBE $0 0% 1% WBE $16,761 1% 8% MWBD Compliance: Yes. Godfrey Construction Co. has made a good-faith effort. C. Chantilly Phase III - Engineering and Bay Street Culvert Replacement Recommendation: The City Engineer recommends the low bid of $130,956.26 by Ferebee Corporation of Charlotte, North Carolina. This project is the third of four culvert replacements planned for the Chantilly Neighborhood. The project is intended to reduce flooding and to alleviate frequent maintenance problems. MWBD Compliance: Yes. Ferebee Corporation will self-perform. D. Dewatering and Transport of Residuals CMU - McDowell Creek Wastewater Treatment Plant Recommendation: The Charlotte-Mecklenburg Utilities Director recommends the low bid of $235,026 by Bio-Nomics Services, Inc. of Charlotte, North Carolina. This contract will provide labor, equipment, materials, supervision, insurance, and permits for dewatering and transporting of digested residuals from the McDowell Wastewater Treatment Plant. MWBD Status: Amount % of Project Project Goals MBE $2,184 1.0% 1.0% WBE $2,184 1.0% 1.0% MWBD Compliance: Yes. E. Water and Sewer Main Construction CMU - FY99 Contract M - Street Main Extensions Recommendation: The Charlotte-Mecklenburg Utility Director recommends the low bid of $888,551.70 by Sanders Utility Construction Company of Charlotte, North Carolina. MWBD Status: Amount % of Project Project Goals BBE $0 0% 2% WBE $888,551.70 100% 3% 19. Resolution Of Intent To Abandon Street And Set Public Hearing - Two alleyways bounded by Lasalle, Cummings, Augusta, and Custer Streets. Action: A. Adopt the Resolution Of Intent to abandon two alleyways bounded by Lasalle, Cummings, Augusta, Custer Streets; and B. Set a Public Hearing for March 22, 1999. Attachment 9 CONSENT II 20. FY99 Mid Year Budget Ordinance Action: Adopt the Fiscal Mid-Year Ordinance reflecting changes to the Annual Ordinance adopted in June 1998 and reflecting accounting changes necessary to comply with Generally Accepted Accounting Principles. Explanation:  Each fiscal year City Council considers an ordinance adjusting for changes since the adoption of the annual budget ordinance in June. Holding non-emergency budget changes until this mid-year ordinance reduces the number of ordinances throughout the fiscal year. Some of these changes are technical accounting changes. Others are to provide additional funding for projects which are in need of action before the next fiscal year. Other changes distribute grant and interest earnings. Grants  Sections 1 through 4 of the attached ordinance appropriate grants which have been received during the fiscal year and need to be appropriated. Included are: - Police grants from Rutgers University ($32,000) and Federal COPS MORE Block Grants ($341,186). The Rutgers grant is for equipment for the Planning and Research Division. The COPS MORE grant continues to assist in funding the Department's Non-Emergency Police Services (NEPS) Unit. - An Emergency Management Division grant from the State Department of Crime Control and Public Safety totaling $1,676.60 funds hazardous materials handling equipment. - A Transportation Planning Grant from the State Department of Transportation ($248,500) funds regional transportation planning initiatives. General Fund  Section 5 appropriates $23,000 from Police Assets Forfeiture Funds for a study of women in police work to be performed by UNC-Charlotte. The study's purpose is to identify strategies that can enhance the Department's recruitment of women for police officer positions.  Section 6 appropriates fund balance of $100,000 for an Air Quality Study.  Section 7 transfers the City's Uptown Park It! Program ($2,000,000) to the General Fund from the Transportation Fund. Transportation Operating and Capital Funds  Sections 8 and 9 amend the appropriations for projects funded by state and federal transportation grants. A state-funded planning grant is increased by $36,387. Federal and state funded bus replacement grants are amended to reflect a net decrease of $122,358 from the original estimates. Storm Water Operating Fund  Section 10 provides $1,343,000 from the Storm Water Operating Fund's fund balance and increased operating fee revenues for the following purposes: - $700,000 will fund additional transfers to Debt Service to replace interest earnings originally estimated to be transferred from Bond funds. The decision to not sell bonds this fall decreased the amount of cash on hand from the original estimates. - $325,000 will fund equipment to be used for storm water- related emergencies. - $218,000 will fund professional services for the Water Management Study. - $100,000 will fund additional overtime for staff construction project inspections. General Capital Projects  Section 11 provides $225,000 for Fire Station modifications for female staff bathrooms, kitchen renovations, and windows replacements.  Sections 12 and 13 appropriate $5,300,000 for four road projects from Street Bonds. The four projects are: Prosperity Church, Johnston, and Hoskins Roads and the Beatties Ford and Sunset Roads Intersection.  Section 14 appropriates $2,950,000 from 1993 Environmental Protection Bonds to eligible projects: the Statesville Road Landfill and Underground Storage Tanks. Aviation Operating Fund  Section 15 revises the amount of excess Airport revenues from Fiscal Year 98 transferred to the Aviation Discretionary Fund for future distribution in accordance with airline contractual and bond agreement stipulations. The actual amount to be transferred totaled $20,245,000, or $6,717,000 more than the original estimate of $13,528,000. This amount was determined by the annual audit completed in September 1998. Aviation Debt Service Funds  Sections 16 and 17 amend the Aviation Debt Service Funds to fund payments for trustees fees ($5,000) and Aviation Special Facility Revenue Bonds ($87,405). Municipal Debt Service Fund  Section 18 amends the Municipal Debt Service Fund for $1,095,800 to reflect the changes resulting from the July 1998 Bond Sale and Refunding. Utilities Operating Fund  Section 19 appropriates $7,340,260 from additional Utilities Operating Fund Connection Fees ($2,000,000), interest earnings ($1,300,000), and fund balance ($4,340,260) for the following purposes: - $3,437,000 will fund additional transfers to the Debt Service Fund to replace interest earnings originally estimated to be transferred from Bond funds. The decision to not sell bonds this fall decreased the amount of cash on hand from the original estimates. - $2,900,000 will fund contractual services for constructing water and sewer tap connections and for additional regulatory compliance at waste water treatment plants. - $685,940 will fund equipment for additional water distribution crews to respond to leak repair requests. - $317,320 will fund the development of a new Customer Service System. Neighborhood Development  Section 20 appropriates Federal grants received from HUD ($361,000) for the Housing Opportunities for People with AIDS and JTPA ($113,827) for the Welfare to Work Programs.  Sections 21 and 22 appropriate interest earnings and other program income earned to the HOME and CDBG funds totaling $43,000 and $382,000, respectively, and to the City Within a City Loans and Innovative Housing Programs of $953,497 and $404,757, respectively. Other  Section 23 amends the amount of payments from the Convention Center Tax Fund to the Charlotte Convention and Visitors Bureau to agree to the final contract amount of $3,400,000.  Sections 24 through 26 make technical accounting changes in various funds. No changes in any key business's bottom line appropriations are made. Attachment 10 21. Preliminary Assessment Resolution and Set Public Hearing for Special Assessment to Install Curb and Gutter in the Williamsburg Neighborhood Action: A. Adopt preliminary assessment resolution for special assessment to install curb and gutter in the Williamsburg Neighborhood; and B. Set a public hearing for March 22, 1999. Policy: Storm Water Services Pipe and Channel Policy: - Repair existing open channels with channel improvements unless engineering reasons require installation of pipe or pipe is less expensive. - Property owners can receive an upgrade to City planned drainage improvements if they pay for the cost of the upgrade. Explanation:  Storm Water Services has completed planning of drainage improvements in the Williamsburg neighborhood. The existing system consists mainly of roadside ditches and driveway culverts, which are undersized, flood frequently, and are poorly drained. Proposed improvements by Engineering & Property Management's Storm Water Division include work on the ditches and pipes to prevent road flooding and meet design criteria, but do not include installation of curb and gutter.  Neighborhood leaders asked about the possibility of upgrading the project to include curb and gutter. North Carolina General Statutes 160A-216 et seq. authorizes cities to make special assessments for such purposes.  At the request of neighborhood leaders, Engineering & Property Management completed a cost estimate to upgrade the Storm Water project to include curb and gutter. Assessment amounts were developed based upon this estimate and terms of the petition were developed by the petition leaders, in consultation with City Engineering and the City Attorney's Office.  A petition containing signatures representing 75 per cent of all affected properties was received by Engineering & Property Management on November 30, 1998.  The petition requests Council to set a special assessment to be levied on all properties in the Williamsburg Neighborhood fronted by roadway lacking curb and gutter. This special assessment is not to exceed $853,000 distributed over 182 properties and represents the estimated cost to upgrade the City project to a curb and gutter system. For each property, individual assessment amounts are calculated on a combined basis of footage of frontage and lot size.  Adoption of the preliminary resolution sets the terms for the assessment to be considered and date for the public hearing.  After the public hearing, Council will have three options: 1. Accept the petitioners' request by adoption of the final Assessment Resolution directing the project to be undertaken by Engineering & Property Management 2. Reject the petitioners' request 3. Adopt a new preliminary resolution with revised terms and new date for a public hearing. Future Action:  If the final Assessment Resolution is approved, Engineering & Property Management will design and bid the project with the curb and gutter improvements included. Once construction is completed and final costs determined (approximately two to three years), Council will be asked to approve the Assessment Rolls, which also includes a public hearing. The special assessments would go into effect at that time, constituting a lien on each affected property until full payment is made. Attachment Preliminary Assessment Resolution Williamsburg Neighborhood Petition; SW98-01 Map 22. Goodyear Tire and Rubber Contract Amendment Action: Approve a second amendment to the contract with Goodyear Tire and Rubber Company for transit tires. Explanation:  On September 24, 1996, the City executed a contract with Goodyear Tire and Rubber Company for 12.5 x 22.5 size tires for use on 157 Charlotte Transit buses. It is a five year contract with each year's estimated costs identified. The contract can be terminated with thirty days written notice.  In 1997, the makeup of the Transit fleet changed when the Goshen Coach buses were added. As a result, the contract was amended on June 23, 1997 to add prices for the appropriate size tires that fit those vehicles.  In 1998, the Transit fleet changed again with the addition of 51 Nova buses. With approval of this second amendment, prices are added to the contract for the appropriate size tire for that type of vehicle.  Estimated annual expenses for transit tires are $240,000. Funding: FY99 Transit Operating Budget 23. Sale of Transit Buses Action: Declare 19 transit buses surplus and approve a resolution authorizing them for sale to the City of Gastonia, the City of Greensboro and the City of Wilmington, North Carolina. Explanation:  The City replaced these 1982 buses in 1998 with the purchase of the new NOVA low-floor buses. The buses were purchased using 90% federal and state funds and are fully depreciated.  The City is not planning to keep the 16 year old buses for service expansion because of their high maintenance costs and the frequency of customer complaints on their condition.  The cities of Greensboro, Wilmington, and Gastonia have an immediate need for these buses. By purchasing these buses, the cities will be able to provide uninterrupted bus service to their patrons.  The fair market value, based upon the condition of the buses, is between $850 and $1,200. The three cities are paying $1,000 per bus for the purchases. 24. Microsoft Technical Support Contract Amendment Action: Approve an amendment to the Microsoft Consulting Services Master Agreement to provide specific technical support in an amount not to exceed $472,000. Explanation:  The Information Technology Division is in the middle of rebuilding the City's computer infrastructure. In conjunction with this rebuild, Council approved on February 23 and July 27, 1998 annual contracts with Microsoft to: - provide high level strategic planning services for both present and future Microsoft products and technologies - establish a technical partnership and a guaranteed level of support to critical high level technical skills. Access to this skill level is currently in a severe shortage nationwide - provide two months of additional technical consulting funded by Microsoft as their partnership contribution This original contract expires February 28, 1999.  This request is to renew for a second year, the technical staffing services provided under the original contract; revise the number of hours of consulting by Microsoft; and add a project manager for desktop implementation. More specifically, these revisions provide: - A term extension beginning March 1, 1999 to February 29, 2000 at a cost not to exceed $255,000. - A project manager will be provided for the City-wide desktop upgrade program. This program is required to resolve the City's desktop computer related Year 2000 issues. The cost of this service is not to exceed $217,000. - Provide 96 hours of consulting services funded by Microsoft as their partnership contribution.  Extending this contract is critical to the City's successful completion of the infrastructure upgrade since that project is based upon Microsoft products. As the developer, Microsoft uniquely has the most expertise in guiding the City in the use of their products as we develop our corporate-wide computer infrastructure. Funding: Information Technology Operating Budget and Technology Fund 25. Highland Avenue Bridge Replacement - Planning and Design Services Action: Approve agreement for $245,849 with HDR Engineering, Inc. of the Carolinas for engineering services. Explanation:  The existing bridge, at Highland Avenue over Norfolk Southern Railway, does not meet NCDOT design standards and is a safety hazard. This agreement will provide for surveying, planning, and design services for: - The replacement of the bridge at Highland Avenue to meet NCDOT standards; - The reconstruction of the roadway approaches; and - The construction of a drainage system and sidewalk on the east side of Highland Avenue. À Council approved a Municipal Agreement on June 9, 1997, with the North Carolina Department of Transportation (NCDOT). À NCDOT will reimburse the City 80% of the design and construction costs with the exception of some additional sidewalk and drainage work the City desires. The maximum reimbursement for design costs is $160,747.20.  The cost of these services is comparable to the cost of similar work for other transportation projects. Funding: Bridge Replacement Capital Account 26. CMGC Elevator Maintenance Agreement Action: Approve agreement for $400,304.40 with Otis Elevator Company, Inc. of Charlotte, NC, for five years of full service elevator maintenance for the Charlotte Mecklenburg Government Center (CMGC). Explanation:  This agreement provides full service maintenance for five years on the six elevators in the CMGC. The agreement also provides software upgrades to ensure maximum efficiency of the CMGC elevators. The elevator software is Year 2000 compliant.  Otis Elevator Company, Inc. is the manufacturer and the installer of the elevators and has maintained them since their installation eleven years ago. À The maintenance fee represents a cost of $.21 per total square feet of building space per year over the next five years. This is the same fee under the current contract which expires March 1, 1999. The average cost per year for uptown buildings is $.27 per total square feet.  Otis owns and controls the computer software which operates the elevators and is currently installing an extensive upgrade of software and hardware under the current contract. There is no generic software that fits the CMGC elevators.  The City selected Otis because of their sole proprietorship of the computer software, as well as their excellent service and competitive rates.  The agreement may be renewed after five years upon mutual consent of the City and Otis. Funding: Charlotte-Mecklenburg Government Center Operating Budget 27. Contract for Police Department Mainframe Computer Action: Approve a contract with LDA Products, Inc., not to exceed $300,000, for the three year lease of a mainframe computer for the Police Department. Explanation:  The Police Department needs to lease a mainframe computer to replace its current ES9000 system. The mainframe computer will be used to run the department's current computer aided dispatch system (CAD) until the conversion to the new CAD system which will be completed by 2001.  The current mainframe computer is undersized for the volume of work it must process. This has resulted in slowdowns during periods of peak calls for service demand. Leasing of a new mainframe computer will allow the existing system to keep up with workload demand. This lease will provide us with a Y2K compliant mainframe computer. This will also enable the department to partition the mainframe to run the current CAD system on one side and conduct Y2K testing of the CAD software on the other.  The Police Department issued a Request for Proposals for the lease of the mainframe. There were two respondents, LDA Products and Reliable Computer Company. The bid from LDA Products was for $253,590. The bid from Reliable Computer Company was for $151,474. However, evaluators from the Police Department and the Information Technology Department did not believe that Reliable met the RFP criteria.  The proposed contract is not to exceed $300,000. This will provide a small contingency fund for any additional expenses not identified in the original RFP. The three year lease of the mainframe will keep the current CAD system functional until the new CAD is operational and will allow the Police Department to run both systems simultaneously for six months so that any problems with the new system can be identified and corrected. Funding: 1998 Local Law Enforcement Block Grant 28. Irwin Creek Wastewater Treatment Plant Pumping, Flow Equalization, and Relief Sewer Design Services Action: Approve design services for $953,438 with Camp Dresser and McKee for additional design of relief sewer, bidding, and construction services at the Irwin Creek Wastewater Treatment Plant. Explanation:  The contract with Camp Dresser and McKee (CDM) was approved by City Council on June 23, 1997 in the amount of $2,029,725. This contract will provide for design of improvements required to: - increase the available industrial treatment capacity at the Irwin Creek Plant - provide a sewer system sufficient to handle increased flows from future growth, and - minimize wet-weather sewer overflows  Amendment #1 in the amount of $953,438 will provide for a 6,200 foot extension of relief sewer to serve the new Bank America Development (the downtown Gateway project). In addition, flood proofing of the effluent pump station at Irwin Creek WWTP was added to the project scope. Other scope increases include increase in relief sewer and flow equalization capacities, use of multiple construction contracts to accelerate completion times, and addition of various environmental assessments required as part of the design process.  Camp Dresser and McKee's (CDM) contract will increase from $2,029,725 to $2,983,163. Funding: Sewer Capital Investment Plan 29. Catawba River Raw Water Pumping Station Expansion - Budget Ordinance and Contract Action: A. Approve a budget ordinance appropriating $3,500,000 for Catawba River Raw Water Pumping Station Expansion; and B. Award the low combined Multi-Prime bid of $11,643,810 as follows: General Hickory Construction Company Hickory, North Carolina for the bid amount of $9,491,100 HVAC LT Mechanical Charlotte, North Carolina for the bid amount of $122,400 Electrical Energy Erectors Leesburg, Florida for the bid amount of $1,909,440 Plumbing Cam-Ful Industries Pineville, North Carolina for the bid amount of $120,870 Explanation:  This project was initially funded at $6.7 million in the FY93 Capital Investment Program (CIP) based on preliminary estimates of pumping capacity and capital cost. After preliminary engineering was completed, the funding level was increased to $9 million in the FY95 CIP. The project was then delayed for four years pending receipt of a withdrawal permit from the Federal Energy Regulatory Commission. Inflation in construction cost during this period and increases in project scope based on current projections of raw water demand have caused a substantial increase in construction cost.  The Charlotte-Mecklenburg Utility Director recommends the low bids of Hickory Construction (General, L.T. Mechanical, Inc. (HVAC), Energy Erectors, Inc. (Electrical) and Cam-Ful Industries (Plumbing). The bids total $11,643,810.  Construction of this project will provide an additional 150 million gallons per day of water supply pumping capacity to serve increased demand for the next 10 years.  This project consists of a new intake structure and pumping facility on Mountain Island Lake, at the site of the existing raw water pumping station. The new pumping station will have four 50 million-gallon-per-day pumps, augmenting the 130 mgd capacity serving the Franklin Water Treatment Plant.  The project will include dredging of the intake channels for the existing pumping station. MWBD Status: General - Hickory Construction MWBD Compliance: The General Contractor has provided adequate evidence (letters) of extensive efforts to comply with the MBE and WBE goals for this project. Utility Department has reviewed the Contractor's documentation and determined that the Contractor can and will continue to make the good faith effort to meet the goals for this project as subcontracting opportunities arise. HVAC - L.T. Mechanical MWBD Compliance: The HVAC Contractor will self-perform all work on these projects. Electrical - Energy Erectors MWBD Compliance: The Electrical Contractor requested bids from a minority instrumentation systems integrator, but that firm was not the low bid for the work. Utility Department has reviewed the Contractor's documentation and determined that the Contractor can and will continue to make the good faith effort to meet the goals for this project as subcontracting opportunities arise. Plumbing - Cam-Ful Industries Amount % of Project Project Goals MBE $0 0% 2% HBE $0 0% 0% NBE $0 0% 0% WBE $3,626 3% 1% MWBD Compliance: The Plumbing Contractor has identified a WBE firm which it will use in this project. Utility Department has reviewed the Contractor's documentation and determined that the Contractor can and will continue to make the good faith effort to meet the goals for this project as subcontracting opportunities arise. Funding: Water Capital Investment Plan 30. Four Mile Creek Relief Sewer - Budget Ordinance and Change Order #2 Action: A. Approve a budget ordinance appropriating $200,000; and B. Approve Change Order #2 for $223,273.01 with State Utility Contractors, Inc. for pipeline work at the Four Mile Creek Relief Sewer. Explanation:  A budget ordinance is necessary because extensive amounts of underground rock and rapid residential flood plain development were unknown at the initial development of this project.  Change Order #2 will pay State Utility Contractors for providing labor and equipment for quantity overruns on: - rock excavation; - seeding and mulching; and, - manhole installation on the Four Mile Creek Project.  The dollar value of the change order is based on the unit costs shown in the construction contract.  The Four Mile Relief Sewer contract was approved by City Council on August 25, 1997 in the amount of $3,710,059.26.  Change Order #1 was a no-cost change order for a time extension due to bad weather; it was approved on 10/1/98.  State Utility Contractors' contract will increase from $3,710,059.26 to $3,933,332.27. MWBD: The Contractor's effort concerning MWBD involvement has not changed with approval of this change order. All additional work was performed by an approved non-minority subcontractor or by State Utility directly. Funding: Sewer Capital Investment Plan 31. Long Creek Pump Station Upgrades - Professional Services Contract Action: Approve a contract with Brown and Caldwell for $2,034,035 to provide design and construction management for upgrades to the Long Creek Pump Station. Explanation:  This contract will provide for design and construction management for replacement and expansion of the pumping capacity at the Long Creek Pump Station.  Brown and Caldwell will: - prepare a pre-design analysis determining the exact flow characteristics for the Long Creek and Gar Creek Basins; - examine several discharge routes.  Design and construction will be conducted to replace and increase the size of the existing pump station and force main.  The pump station was built eighteen years ago to provide interim sewer capacity for the Long Creek basin. It is electrically and mechanically obsolete and has significant structural deficiencies. Pump and force main failures have caused several sewer spills. MWBD:  Brown and Caldwell will use CITI and F & R as subconsultants. CITI is a MBE and will provide the instrumentation and control systems design for the pump station. Their involvement is approximately $87,920.  Froehling & Robertson is a WBE and will provide surveying services. Their involvement is approximately $36,760. Funding: Sewer Capital Investment Plan 32. Water Main Rehabilitation - Professional Services Contract Action: Approve a contract with CH2M Hill to provide planning, design and construction management services for the Water Main Rehabilitation Program. The contract duration is two years with a not to exceed amount of $850,000. Explanation:  This contract will allow CH2M Hill to perform planning, design and construction management services for various rehabilitation projects. The contract will include: - evaluation of approximately 20,000 feet of water mains around the Presbyterian and Mercy Hospitals and design and construction management of recommended rehabilitation or replacement of these mains - evaluation of approximately 26,000 feet of large diameter water mains that are fed from the Vest Water Treatment Plant. Design and construction management of recommended rehabilitation or replacement of these mains - evaluation of water system in the Central Business District including hydraulic analysis; develop plan for rehabilitation and replacement; design and construction management of Phase I - provide general rehabilitation services for smaller scope projects as necessary during the next two years Funding: Water Capital Investment Plan 33. Reverdy Lane Associates, LLC Sewer Contract Action: Approve a reimbursable sewer contract between the City and Reverdy Lane Associates, LLC. Explanation:  The Applicant, Reverdy Lane Associates, LLC, requests a reimbursable contract for the design and construction of the Porter's Pond Lane sanitary sewer lift station and force main to serve their proposed subdivision on Reverdy Lane in Matthews, North Carolina.  The sanitary sewer facilities have an estimated cost of $110,000. The applicant will pay the full cost of this project up front. The City will reimburse the applicant over a five-year period because it is an approved Capital Investment Plan project.  The Porter's Pond Lift Station was added to the FY99 Capital Investment Plan by Council on October 12, 1998. Funding: The applicant has deposited 20% of the estimated project cost with the remaining 80% to be deposited prior to construction. 34. Sewer Contract - Pecan Ridge of Charlotte, LLC Action: Approve a non-reimbursable sewer contract between the City and Pecan Ridge of Charlotte, LLC. Explanation:  The Applicant, Pecan Ridge of Charlotte, LLC, has requested a non-reimbursable contract for the design and construction of a sewer main to serve their proposed shopping center development at Vance Road and Mt. Holly-Huntersville Road.  This project will extend approximately 1,300 feet from Long Creek Outfall, east of Vance Road, to a point near Woodland Circle. The estimated cost of this project is $105,050. The applicant will pay the full cost of this project. This project is non-reimbursable because it is not included in the Capital Investment Plan. Funding: The applicant has deposited 15% of the estimated project cost with the remaining 85% to be deposited prior to construction. 35. Property Transactions Action: Approve the following property acquisitions (A-B) and adopt the condemnation resolution (C ). Acquisitions: A. Project: Briar Creek/Central Avenue ATP-3, Parcel #6 Owner(s): Brentwood Arms Apartments, LLC Property Address: 3300 Central Avenue Property to be Acquired: Fee simple and utility easement 3,643 sq.ft. (0.083 ac.) plus temporary construction easement of 5,025 sq.ft. (0.115 ac.) Improvements: Landscaping, sign Purchase Price: $13,700 Remarks: The areas are needed for intersection improvements along Central Avenue and Briar Creek Road. Acquisition price is based on an independent, certified appraisal. Zoned: R-22 MF Use: Apartments Total Parcel Tax Value: $850,000 Tax Code: 129-063-01 B. Project: Colony Road Extension Phase II, Parcel #1 Owner(s): George R. Nassif & wf., Bergenine M. Nassif Property Address: 4533 Rea Road Property to be Acquired: 3,760 sq.ft. (0.086 ac.) Improvements: Trees, landscaping Purchase Price: $12,350 Remarks: The land area is needed for roadway widening. The purchase price was established by an independent, certified appraisal. Zoned: R-3 Use: Single Family Total Parcel Tax Value: $233,920 Tax Code: 211-294-05 Condemnation: C. Project: Billy Graham/Wilkinson Boulevard Area, Parcel #12 Owner(s): F.D. Godley Number Two, LLC & any other parties of interest Property Address: 4423-4511 Wilkinson Boulevard Property to be Acquired: 14,834 sq.ft. (0.34.ac.) Improvements: Chain link fence, trees Purchase Price: $12,900 Appraiser: James M. Owens Remarks: A permanent and temporary construction easement is needed for roadway improvement. After numerous contacts, the City has yet to reach an agreement with the property owner. The compensation amount is based on an independent, certified appraisal. Zoned: I-2 Use: Warehouse/Indus Total Parcel Tax Value: $2,302,610 Tax Code: 115-091-05 & 06 36. Minutes Action: Approve the titles, motions and votes reflected in the Clerk's record as the minutes of the: - January 21 - January 23, 1999 Council Retreat - January 25, 1999 Business Meeting - February 1, 1999 Council Workshop and Citizens' Forum